Administrative Assistant

US Department of the Army - Arlington, VA4.4

Full-time
Duties
Summary
About the Position: Performs a wide variety of administrative duties for and on behalf of the Director of Security relating to the day-to-day support of Special Inspector General for Afghanistan Reconstruction's (SIGAR's) administrative options.

Responsibilities
Provide general office support as required to include greeting and receiving guests to the SIGAR Arlington office, receiving and screening incoming telephone calls; and exercises maximum tact, diplomacy and judgment to determine which calls should be referred to other staff members, etc.
Incumbent will provide accurate and timely information, use correct spelling, grammar, format, and the arrangement of materials and interacting; and will be punctual and maintain excellent attendance.
With the direction of the supervisor, maintains informal records and prepares data summaries and/or narrative analyses for inclusion in routine and special reports, and/or testimonials or other presentations.
Schedules appointments based on knowledge of their schedule, priorities, and established policies, rescheduling appointments as needed.
Coordinates arrangements for meetings and conferences by scheduling rooms, contacting attendees, and preparing materials needed for meetings.
Maintains office files in accordance with standard filing practices.
Uses office automation systems and various software packages to accomplish work. Assignments include preparing correspondence, reports, records, statistical and narrative material, and messages in final format.
Uses knowledge of software utilities and function commands to manipulate text to accomplish formats, revisions, deletions, and additions.
Uses judgment in selecting spacing; arranging material, and ensuring proper punctuation, capitalization, spelling, grammar, arithmetic, etc.
Provides transportation to executive staff as required and ensures the safe operation and care of government-owned vehicles.
Assists with agency transportation requirements as necessary.
Assists with agency-related logistics requirements to include office relocations, movements of furniture, supplies and information technology-related equipment.
Performs other duties as assigned.
Travel Required
Occasional travel - Occasional overseas travel to Afghanistan may be required

Supervisory status
No

Promotion Potential
00

Job family (Series)
0303 Miscellaneous Clerk And Assistant

Requirements

Requirements
Conditions of Employment
Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
Obtain and maintain a SECRET security clearance.
Required to submit an Executive Branch Confidential Financial Disclosure Report.
Form SF 312. This position requires the incumbent to complete a Form SF 312, Classified Information Nondisclosure Agreement.
May be required to operate an official vehicle and provide a copy of valid driver's license.
Qualifications
Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

To qualify based on your specialized experience, your resume must describe work which prepared you to do the work in this job. Specialized experience is defined as: providing customer service, administrative support, answering telephones, using correct spelling, grammar, format, and the arrangement of materials; and interacting with the public.

Knowledge Requirements:
General knowledge of overall SIGAR operations, missions, and organizations to effectively provide administrative support to a senior level official; solid foundation of administrative and protocol concepts and practices as well as strong organizational and office management skills; and exercises judgment and discretion in expeditiously responding to formal assignments, inquiries from other offices, agencies, and correspondence. Ability to absorb large amounts of information on fast-changing issues related to the SIGAR mission, sift through the information as well as prioritize and articulate the information quickly. Ability to effectively communicate orally and in writing; knowledge of and a high level of skill in the use of office automation systems, equipment, and software to include word processing software, database management, spreadsheets, graphics, electronic mail, and electronic forms are required.
Excellent interpersonal skills, and have an ability to learn and work effectively with the media as well as with Congressional, Department of Defense and Department of State offices; must be able to work efficiently and accurately under pressure, with a high degree of alertness, good judgment and intelligence. Ability to identify, analyze and develop courses of action and recommendations for resolving management problems.
Ability to provide accurate and timely information, use correct spelling, grammar, format, and the arrangement of materials and interacting; and will be punctual and maintain excellent attendance.
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirements using experience along- no substitution of education for experience is permitted.

Additional information
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Direct Deposit of Pay is required.
This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.
This position may be considered essential to the overall support of the SIGAR mission. If considered emergency essential, failure to meet emergency essential requirements may result in separation for the efficiency of the Federal Service (Ch. 75, Title 5 USC; FPM Ch. 752).
This position may require travel to Afghanistan. In support of this travel, the incumbent will be required to meet minimum standards of fitness for deployment to the U.S. Central Command region to include the ability to wear personal protective equipment, including protective mask, ballistic helmet, body armor, and chemical/biological protective garments.
Must complete a Form SF312, Classified Information Nondisclosure Agreement.
Position requires the ability to obtain and maintain a SECRET security clearance.
Might have to operate an official vehicle, copy of valid driver's license is required.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
Salary includes applicable locality pay or Local Market Supplement.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents) will be used to determine whether you meet the qualification requirements listed on this announcement. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Background checks and security clearance
Security clearance
Secret

Drug test required
No

Required Documents

Required Documents
The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External) .

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:
Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
For additional information see: What to include in your resume .

2. Other supporting documents:
Cover Letter, optional
Most recent Performance Appraisal, if applicable
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.