Administrative Specialist II (Non-Civil Service)

City of Dallas, TX - Dallas, TX3.9

Full-time
The City of Dallas Office of Cultural Affairs is seeking qualified applicants for the Administrative Specialist II position. The position will provide executive support to the department director, will serve as board coordinator for the Arts & Culture Advisory Commission, will assist with the creation and publishing of relevant, original, high-quality content on the OCA website and social media accounts, and will provide limited cultural project management.
Essential Functions
Coordinate executive communications, including taking calls, responding to emails and interfacing with customers and the public on behalf of the department director.
Prepare internal and external documents including correspondence and presentations.
Prepare Arts & Culture Advisory Commission meeting agendas, organize meeting materials,prepare meeting minutes, and manage communications with commissioners.
Schedule meetings and appointments and manage travel itineraries.
Assist with the creation and publishing of relevant, original, high-quality content on the OCA website and social media accounts.
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality.
Develop and sustain a level of professionalism among staff and clientele.
Minimum Qualifications
Any combination of education & experience that is equivalent to the following minimum qualifications is acceptable:

Education:
A Bachelor's degree from an accredited college or university in arts administration, public administration, business administration, or a related field. A Master's degree is desirable.

Experience:
Three years of progressively responsible work experience in administrative or executive assistance, public affairs, marketing, or related field.

Knowledge, Skills & Abilities
The successful candidate will need to have outstanding interpersonal and communication skills, be collaborative, and be an innovative and strategic thinker.

In addition, the candidate should have the following knowledge and abilities:
Knowledge of current trends and themes in cultural arts, creative placemaking and placekeeping, and their role in the health and vitality of cities.
An understanding of the role arts and culture play in the health of a city.
Experience communicating effectively and with cultural sensitivity in all oral and written communications with a variety of constituent groups.
Working knowledge of event planning.
Working knowledge of how to creatively market arts programs, including using social media and websites to communicate about programs and resources.