Administrator, Business Operations

Knopp Biosciences LLC - Pittsburgh, PA

30+ days agoFull-time

About Knopp

Knopp Biosciences LLC (Knopp) is a growing drug discovery and development company with many exciting opportunities significantly exceeding those typical of ventures its size. These include opportunities to address significant medical needs that remain unmet by larger pharmaceutical companies, and to create a fully integrated biotechnology enterprise in the life sciences sector. Knopp employs a diverse mix of people with backgrounds in medicine, clinical development, scientific research and business.

Position Description

In pursuing these opportunities, Knopp considers it essential to preserve its culture of agility, efficiency, and creativity as it grows. Accordingly, Knopp created the position of Administrator, Business Operations. The incumbent for this position will support activities related to reception, executive support, IT support, document management, and general office management. This position reports to the Associate Director, Business Operations and Finance.

The need for independence, professionalism, discretion, and efficiency in this position is magnified by Knopp’s virtual structure, which includes employees who work remotely, numerous high-value outsourcing partnerships, and an extensive use of consultants.

Specific Responsibilities

Office Administration

  • Collect, open, distribute incoming mail/faxes
  • Answer 7-line phone system and appropriately direct calls
  • Receive and ship packages using appropriate protocols
  • Ensure company-wide document retention compliance for both paper and electronic files
  • Resolve day-to-day administrative challenges
  • Maintain physical office space facilities, supplies, and equipment

Executive Support

  • Provide administrative support to the CEO and Executive Team, including but not limited to production and distribution of confidential meeting material

IT Support

  • Administer access to and content of 3rd party virtual data room
  • Manage IT support vendor relationship
  • Manage relationships with office equipment suppliers

Administrative Support Activities

  • Facilitate company’s social media presence
  • Maintenance and retention of paper/electronic lab safety documents
  • Maintain office safety compliance; including on-site fire extinguishers/medical kits/defibrillators
  • Coordinate travel and meals for staff and visitors, as needed
  • Support special event activities, as needed

General Requirements

Enthusiastic, organized, dedicated, and motivated person who likes multi-tasking and performing a variety of duties throughout the day. The ability and willingness to work closely with others and pitch in where needed are essential. As the first person many company visitors will encounter, the ideal candidate will project a professional image of Knopp.

Education and Experience Requirements

  • BA degree is required
  • Minimum of three years’ experience in office management responsibilities
  • Excellent written and oral communication skills
  • Proficiency in use of standard office computer applications and equipment

Compensation and Benefits

Compensation will be commensurate with the candidate’s experience and training, and will consist of wages, benefits and an equity position that are highly competitive.

Work Environment

Knopp is committed to providing an excellent work environment where people are treated with respect and dignity. Employees are expected to treat each other respectfully and professionally at all times. Knopp is an equal opportunity employer.

Job Type: Full-time

Salary: $16.00 to $18.00 /hour

Experience:

  • Office: 1 year (Preferred)

Education:

  • Bachelor's (Preferred)