Summer Internship - Administrative Asst II Assist the Director of Facilities Planning and Leasing by performing administrative support work, answering phones, taking/delivering messages, attending various meetings and documenting discussions/action items, performing project support tasks, correspondence management, and other related duties as assigned.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Performs administrative or support work for assigned areas (for example, but not limited to, drafting correspondence/documents, tracking assignments, maintaining records and/or logs, completing forms/reports, explaining rules/procedures. Responds to requests for facility-related information. Communicates with others internally or externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve/report problems or complaints.)
Knowledge Skills Abilities:
• Knowledge of modern office practices, procedures, and office machines/equipment. • Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite. • Skill in organizing and prioritizing workload. • Skill in managing multiple priorities. • Ability to communicate effectively orally and in writing. • Ability to prepare concise reports. • Ability to develop and maintain effective working relationships with both internal and external customers.
Registration or Licensure Requirements:
Initial Selection Criteria:
• Be at least 18 years of age. • Be a student enrolled in or attending a technical, junior, community college, four year institution or professional school, including Master or Ph.D. degree students located in the United States, which may require specific work requirements or projects for course credits.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.