EDITORIAL ASSISTANT

United Nations - New York, NY

Full-time
The position is located in the Journal Unit, Meetings Management Section (MMS), Central Planning and Coordination Division (CPCD), Department for General Assembly and Conference Management in New York. The Journal Unit is responsible for the daily preparation and publication of the UN Journal. The UN Journal is a complete picture and historical record of the life of United Nations Headquarters on any given day – what meetings are being held, when and where, what topics are being discussed and what documents are the basis of those discussions. The incumbent reports to the Supervisor of Journal Unit.

Responsibilities
Under the general supervision of the Supervisor and the guidance of the Journal Project Manager, the incumbent is responsible for the daily preparation including proofreading and correction of the Journal of the United Nations in English and in French in PDF and digital versions. •Producing the digital journal via the Journal Content Management System (JCMS) platform. •Liaises with all stakeholders (submitters, translators, technical support staff and senior managers) to ensure a timely publication of the Journal in all six official languages of the United Nations. •Collects and screens all texts submitted for next day publication on the schedule of official meetings and their summaries, other informal meetings, events and announcements. •Verifies the accuracy of the information with a wide array of executives and managers within the Secretariat, Permanent Missions and various offices of the United Nations system. •Screens, edits, revises in English and French, the draft copy of the publication following editing rules, terminology bulletins and guidelines using eLuna, ODS, dtSearch and UNTERM. •Makes decisions in the absence of the Supervisor on the specific information to be published in any given issue. •Manages the submission of Journals through gDoc and their publishing on ODS. •Generates and formats the text of the Journal into a camera-ready copy to be sent to the print shop for reproduction. •Uploads the electronic version of the Journal (with hyperlinks in its PDF form) on the Optical Disk System for immediate availability for users of UNPRESS, ODS, Internet, gDoc and the social media. •Ensures typographical accuracy in conformity with UN editorial rules and style; performs desktop publishing functions of the digital Journal. •Independently responds to queries from submitters, translators and text-processing units, etc. concerning the Journal contents. •Ensures that all staff in the Unit receive technical support, including help with the operation of software. •Assists the Supervisor in the administrative aspects of the Unit. •Performs general office management functions for the Unit. •Trains and supervises junior staff. •Provides training to new submitters •Carries out other tasks requested by the Supervisor and the Project Manager; covers other General Service staff functions when they are absent.

Competencies
Professionalism - Knowledge of the activities of intergovernmental organizations and intergovernmental processes; Ability to do research for terminology and reference using on-line search engines; Ability to research and organize information; Knowledge and understanding of formal and informal meetings in an IGO or international organization setting; Ability to work under pressure and without supervision; Adapt to second shift working hours which extend beyond regular hours. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education
High school diploma or equivalent.

Work Experience
A minimum of seven (7) years of experience in desktop publishing, copy editing or proofreading is required. Experience in online search engines for terminology and referencing is required. Experience in social media outreach is desirable. Supervisory experience is desirable. Experience in working on Websites is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in both English and French is required.

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice
The Journal Unit works in two shifts. The incumbent will be required to work during the first shift (from 10:30 a.m. to 6:30 p.m.) or during the second shift (from 12:30 p.m. to 8:30 p.m.) based on staffing capacity (subject to change).

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.