Administrative Assistant I - Opt J3

State of Illinois - Cook County, IL

Full-time | Contract
Description of Duties/Essential Functions
Under general direction of the Superintendent (Senior Public Service Administrator), serves as assistant to Superintendent; researches, gathers information and independently performs special projects and studies; analyzes and interprets data; develops and prepares special reports; provides guidance and direction to staff and inmates in resolving problems in the administrative office; coordinates audit assignments to assess and make recommendations for improvements based on system testing and analysis. Serves as liaison with facility management regarding the audits in assigned area. Develops summaries and reports on completed audits for Superintendent's review.

Minimum Requirements
Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Condition of Employment: Requires the ability to pass an Illinois Department of Corrections background check.

Work Hours & Location/Agency Contact
Anticipated Starting Salary: $4,184/mth - $50,208/yr
Current bargaining unit employees: Contractual language applies
Full bargaining unit salary: $50,208/yr - $78,000/yr

Work Hours: 8:00 a.m. to 4:00 p.m. Monday - Friday with Saturday and Sunday off

Work Location:
Illinois Dept. of Juvenile Justice
Illinois Youth Center - Chicago
136 North Western Avenue
Chicago, Illinois

Agency Contact:
Melissa Stewart, HR Manager
IL Dept. of Juvenile Justice
2715 W. Monroe
Springfield, IL 62704
(217) 557-4021 desk, (217) 557-1107, fax

How to Apply
Current and Former State Employees: Submit a bid and a current CMS100 Employment Application (7/2019) to the agency contact listed above.

If you are applying for a promotion, you will also need to submit a CMS100B (version 7/2019) to CMS before the close of the posting period. Please note that older versions of the CMS100B application received on or after September 1, 2019 will not be processed for grading or returned to the applicant.

External Applicants: Please do not apply to the contact listed above. Use the instructions below to learn how to qualify for available state positions.

Link to applications -

Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Administrative Assistant I:
Option J3 - Dept Of Juvenile Justice

Class Specification (Download PDF reader)
Additional Title and Exam Information (Download PDF reader)

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.