Corporate Events Specialist

Audible, Inc. - Newark, NJ


The Corporate Events Specialistwill work closely with the Senior Corporate Events Manager and the Director ofEvents to execute events for Audible. These events may include but are notlimited to employee-facing internal events, seminars, conferences, globalinitiatives, and recruiting events. The Corporate Events Specialist will supportthe Facilities/Real Estate teams in strengthening best practices and logisticsto ensure successful execution of events and other assigned projects.

The Corporate EventsSpecialist:

  • Assists in the execution of internal Audibleevents including leadership events, culture events, recruiting events,recognition events and employee engagement events
  • Works with cross-functional teams and SeniorCorporate Events Manager to ensure positioning, messaging, goals, deliverables,and tactics are achieved before during, and after each respective event
  • Develops detailed event project plans, workflows and timelines for each event
  • Develops and manages administrative tasks insupport of various events including scheduling, pre-event supply sourcing,and other duties as assigned
  • Liaise with HR, PR/Communications, Social Media,IT, A/V, Creative and Marketing teams to ensure consistency of messaging, andamplification of core event elements occurs
  • Anticipates and ensures compliance with legal.Coordinates with internal and external partners to identify and addressconcerns.
  • Assists in managing all off and on-sitelogistics for event site preparation, execution and breakdownincluding the shipping of event supplies, product and collateral to andfrom event locations
  • Interacts closely with outside partners(vendors, conference producers, etc.) including management of third-partymeeting schedules and site visits
  • Responsible for managing the details ofconference room blocks guarantee/attrition and food and beverage minimums
  • Schedules necessary project team meetings or submeetings, develops and distributes the meeting agenda, facilitates the meetingand reports out on actionable items
  • Creates post-event recaps and proposeopportunities for change and improvement to stakeholders
  • Assists in the development and management of theAudible internal and employee Swag stores
  • Other tasks as assigned by the Sr. Manager,Corporate Events and the Director of Events


  • A minimum of a Bachelor’s degree is required.
  • A minimum of 3-5 years’ experience in corporateevent planning or in a similar function is required.
  • Experience within a start-up, media orentertainment environment is preferred.
  • Prior experience organizing and managingmultiple small and large scale events
  • Advanced user of Microsoft Office (word, excel,power point) and event software is required
  • Demonstrate initiative, strong work ethic, &ownership of work
  • Ability to multi-task, take direction, and workindependently
  • Creative problem solver, team player andresourceful
  • Must be available to work some weekends andevening

Job Type: Contract

Salary: $31.73 to $45.61 /hour


  • corporate event planning: 3 years (Required)


  • Bachelor's (Required)


  • Newark, NJ (Required)

Contract Length:

  • 3 - 4 months

Contract Renewal:

  • Possible

Full Time Opportunity:

  • Yes

Work Location:

  • One location