Executive Assistant Bilingual - Waltham, MA
We are looking for a responsible Executive Assistant to perform a variety of administrative and clerical tasks for the President/CEO of Cambridge Network. Duties of the Executive Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
The Executive Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Executive assistant should ensure the efficient and smooth day-to-day operations of our office.
Organize and schedule appointments
Plan meetings including all related logistics
Route incoming emails, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Maintain contact lists
Book travel arrangements for the President and maintain corresponding schedules and changes
Advice the CEO of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
Submit and reconcile expense reports
Flexibility and availability to work on multiple tasks
Act as the point of contact for internal and external clients on behalf of the president
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Monitor, screen, respond to and distribute incoming communications
Has some knowledge with KPI's and budgets