Full Job Description
This specialized position is responsible for technical work and maintaining the data used to support the activities of Attendance Officers and Student Assistance Specialists. This employee creates and maintains analysis of reports generated by the student information system, identifying trends, areas of concern, and areas of strengths. The employee completes assignments independently and uses his/her own initiative to devise solutions and improvements to the databases, spreadsheets, publications and forms.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
Provides administrative and clerical support to Student Assistance Services office.
Tracks, updates, and maintains the Attendance Administrative Assistant/Registrar short-term and long-term Substitute List.
Supports staff that provide Restorative Practices, Substance Use Prevention and Intervention, which includes maintaining all databases associated with those services and required reporting.
Creates, updates, and maintains all lists, division policies, procedures, and resources located in the document libraries for attendance officers and student assistance specialists.
Maintains databases containing program data, entering, editing, and correcting data as necessary; produces reports, lists, summaries, and other documents from databases.
Updates and maintains website content for Student Assistance Services.
Tracks, updates, and maintains data for Restorative Practices, Attendance Services and Student Assistance Services in student information systems and other database systems.
Compiles necessary program data to create the needed statistics for the VDOE Annual State Report.
Designs and creates surveys and evaluations to collect data for Individual and Group Support, Restorative Practice, Substance Use Education Class, and other surveys as requested.
Responds to inquiries from school staff, central office, parents, and outside organizations regarding attendance, substance use prevention/intervention, and Restorative Practices.
Participates in arranging events, conferences, meetings, and other activities; assembles information, prepares informational materials, and locates and arranges for necessary space and services; maintains related expense and activity files and records.
Processes office forms and documents such as purchase orders, vouchers, requisitions, personnel action, serves as timekeeper, and sends to appropriate departments for action; maintains logs of such actions and follows up as necessary.
Below are the qualifications for this position:
Associates degree required; Bachelor’s degree preferred
Specialized training in using databases, spreadsheets, student information, publishing and word processing software.
Experience in producing accurate reports and publication using data from numerous sources with the ability to research, analyze, select, compile, and summarize data
Ability to research, analyze, compile and summarize data; identify specific procedural problems and make corrections
Knowledge of standard word processing, spreadsheet, scheduling, and presentation software
Ability to maintain databases on multiple systems through data entering, editing, and updating procedures; working knowledge of Student Information Systems preferred
Ability to take initiative and to handle new duties with limited direction; ability to determine and set work priorities, maintain confidentiality, work independently, and work effectively during periods of heavy workloads; ability to work and respond calmly and efficiently when under pressure
Ability to assist in the scheduling and coordination of events, meetings, and programs
Strong management and organizational skills and attention to detail
Strong oral and written communication skills, strong interpersonal skills; ability to work effectively with many different audiences including but not limited to parents, school-based employees and central office administration
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Pay Scale: Universal 8
FLSA status: Non-Exempt
Months/Days/Hours: 12 months, 254 days, 8 hours per day
Reports to: Supervisor, Student Assistance Services
Salary Range: $24.43 - $31.44 hourly