Executive Assistant and Office Receptionist

Balentine LLC - Atlanta, GA

Full-time
Balentine is seeking a dynamic individual to serve as the Executive Assistant and Office Receptionist (EA/OR). This person is charged with taking care of all Balentine guests and ensuring everyone receives a first-class experience, whether in the office or on the phone. The EA/OR role is part of a growing and fast-paced team in our Atlanta headquarters. By providing critical support to two key personnel, this person plays a significant part in the success and well-being of the organization.

The successful candidate must be technologically savvy, proactive, efficient, and display a high level of professionalism and confidentiality at all times.

Outcomes
Administration Support Duties
Provide complete administrative support for the Chief Financial Officer (CFO) and Director of Institutional Relationships:
Arranging for all internal meetings, coordinating all logistics such as catering and conference room setup and breakdown
Coordinating travel needs and blocking off appropriate time on calendars
Preparing, printing, and binding any requested meeting materials
Storing all materials and notes in accordance with Balentine’s cloud-based filing system
Complete AMEX and expense reporting
Demonstrate efficiency in Balentine’s invoice management system by entering bill information correctly and on time in accordance with the schedule
Provide task-level project support on an as-needed basis (e.g., mass mailings, binding meeting materials)
Become cross-trained on other administrative support roles
Receptionist Duties
Open office doors and roll phones promptly at 8:30 each morning; keep lobby area neat and tidy
Operate a multi-line telephone console, answering all calls within three rings and routing callers to the appropriate party
Greet all guests in lobby as they arrive, offer a beverage, and notify employees of their arrival; provide parking validations and any additional information as guests leave
Review staff calendars and reset conference rooms and lobby area each day to prepare for incoming guests
Coordinate effectively with support staff and adhere to set schedules (for lunch, mail runs, vacations, breaks, etc.) to ensure guests, including via phone, are always attended to in a timely and professional manner
Distribute and collect mail and packages
Reset office café including unloading and loading the dishwasher each day
Competencies
While we acknowledge there can be multiple approaches to a job well-done, the below competencies outline some of the characteristics that we expect to contribute to the success of this position.

Professional and Courteous
Ability to interact with all people in a polite manner and with a positive attitude
Ability to have a positive impact on the people around you
Emotional Intelligence and Interpersonal Skills
Ability to read and connect with people and respond accordingly in varying situations
Ability to recognize own and others’ emotions and use to create positive interactions
Organized
Ability to structure responsibilities, tasks, and project management to eliminate wasted time and efforts
Ability to manage multiple projects and competing priorities without missing deadlines
Calm Under Pressure / Unflappable
Ability to respond calmly and maintain performance standards in a busy office setting
Ability to maintain high service standards and problem-solve effectively when faced with new challenges
Flexible and Adaptable
Is unperturbed by changing priorities and conditions
Is capable of shifting concentrations throughout the day
Qualifications
1-2 years similar experience
Expertise in Outlook required
Proficient skills in the Microsoft Office suite required
Experience with Box, Concur and Quickbase a plus
Compensation
Balentine offers a competitive compensation package including an attractive base salary and benefits.
($60k-$65k Base salary)