Purchasing Coordinator

Marco Protection Systems, LLC - Downingtown, PA (30+ days ago)

Company Profile:
Marco Protection Systems, LLC provides design, installation and around-the-clock service for all of the fire detection, alarm, suppression, security, CCTV and monitoring equipment we offer.

Job Description:
The overall objectives of this position are to deliver quality products and services which meet or exceed customer and industry standards, to achieve timely delivery of materials, equipment, and parts by supporting construction, service department and sales scheduling requirements, and achieving targeted levels of direct material costs and inventory investment. This position requires a high level of cooperation with other Keystone departments to achieve customer satisfaction, timely delivery of materials, cost effective procurement and inventory management, and profitability.

Essential Job Functions:
Responsible for managing the parts, equipment, supplies, and tool inventory. This includes, the completing daily/weekly cycle counts, establishing part numbers, minimum order quantities, bin location, stock transfers, reorder points and RMA’s
Purchase parts, equipment, supplies, and tools. Manage the purchasing function to achieve targeted cost of materials. Implement programs to reduce direct material costs
Receive record and store incoming inventory on a timely basis; insure that material received is verified against the respective purchase orders for quantity and quality, and post receipts on a daily basis.
Insure the accuracy of inventory activity reporting in the system to provide for accuracy in screening material requirements for future projects and to insure that purchasing is ordering based on realistic material requirements
Maintaining excellent vendor relationships
Match Purchase Orders with bills of material and take action on discrepancies
Responsible for updating price changes in Sedona as new pricing becomes available
Responsible for issuing all purchase orders for supplies, vendor equipment, shop supplies, parts, sub-contract labor
Provide follow up on purchase orders to ensure timely delivery and provide anticipated delivery dates to various departments
Responsible for attending bi-weekly job progress meetings as needed and updating the installation departments on the status of the material
Interface with Sales, Installation, Service, Technicians, Engineering, and Customer Service Departments to coordinate the ordering of long lead-time components and to establish material release dates for upcoming jobs
Provide a summary report of inventory value, weekly purchase order totals, and other pertinent departmental indicators
Assist with all telephone inquiries for emergency lights, extinguishers, and/or other parts, as a secondary contact to Pre-Engineered Field Team Leader and Inside Sales
Responsible for managing and/or performing all shipping and receiving activities, including but not limited to, UPS, FedEx, next day express packaging, maintenance of shipping records, creation of hazardous material manifests, and other bills of lading
Responsible for the counter. Assist customer walk-ins. Generate necessary paperwork
Receive inventory and assist in stocking as necessary
Pull and stage materials for jobs as necessary
Assist in deliveries and pick-ups as required
Develop and implement the planning tools required to properly and efficiently manage inventory levels, analyze inventory turns and minimize investment in inventory without interfering with operational efficiency
Communicate with operations, construction, service, and sales to insure a smooth flow of information and material from vendors and on-hand inventory to job sites and technicians through an effective staging process
Develop and implement a program to monitor and assist in the reduction of excess and obsolete material

Basis of Evaluation

Ability to achieve on time delivery of materials for construction and service schedules
Achieve monthly indirect cost and direct material cost budgets
Achieve monthly inventory targets
Ability to achieve consistent accuracy in the Inventory Valuation Report
Ability to conduct accurate inventory cycle counts and physical inventory


Ability to work independently with limited supervision
Demonstrate integrity, honesty
Skilled user of MSOffice® based software including MS Word®, Excel® and Outlook®
Familiar with Windows-based accounting software (Maxwell a plus)
Ability to multi-task
Strong ability to organize, prioritize and manage time effectively
Demonstrate problem-solving skills, attention to details
Good communication skills (written and verbal). Able to interact with all levels being served. Represent the company in a professional, credible manner in speech, written communications and appearance
Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee
Clean driving record

Bachelor’s degree or combination of education and related experience.
5+ years related purchasing and inventory control experience.
Physical Demands

Must be able to stand for long periods of time (up to 4 hours) without a break
Position requires bending, twisting, stooping, climbing and lifting of 10-20 pounds frequently and up to 50 pounds regularly
May be exposed to temperature changes and small spaces
Ability to distinguish colors and use hands for repetitive fine manipulation