Post-Award Grants Administrator I

Partners HealthCare(PHS) - Somerville, MA4.0

Full-timeEstimated: $47,000 - $64,000 a year
About Us:
As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Summary of Position:
The Grant Administrator I (GA I) is an active member of the Partners central research management office and is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The GA I will proactively address the demands of research grant administration by providing exceptional customer service to Partners’ distinguished research community and collaborators in their pioneering efforts in science and medicine.

With guidance from senior level colleagues, the GA I will actively manage assigned grant related activity including account activation and setup, sponsor outreach and negotiation, financial analysis, subcontract modifications and employee salary allocations. The GA I will act both independently and as a member of a dynamic group to achieve the goals of Partners Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.

This entry level GA I position also serves as a pipeline position for the Grant Administrator, Grant Analyst, Contract Administrator or Finance Specialist roles across Research Management. The expectation is that the GA I will transition to one of these positions within 1.5-2 years, as vacancies become available and based on demonstrated skill and ability.

Principal Duties and Responsibilities:
Post Award Support

  • Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.
  • Under the supervision of managers, assist as needed to ensure Partners compliance with terms.
  • Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc.), as part of the award acceptance process.
  • Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.
  • After award information has been entered into Insight, activate the account. Notify PI and department administrator once approved and activated.
  • Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager or Senior GA, as necessary with sponsors.
  • Draft and issue outgoing agreement modifications to collaborators.
  • Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.
  • Work with Manager and/or Senior GA on complex transactions.
  • Use Insight, MicroStrategy or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.
Research Management Operational/Project Support
  • Triage support across Post-Award and other teams within Research Management as needed.
  • Draft and issue new outgoing subcontract agreements to collaborators with directive from PI and department as assigned.
  • Assume additional responsibilities as assigned.

0-2 years experience in research administration in an academic setting (hospital, non-profit organization or university) is preferred

Bachelor’s Degree preferred. Related experience in research administration may substitute for the college degree.

Skills/Abilities/Competencies Required:
Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

Proficiency in Microsoft Office Suite. Excellent problem-solving skills.
Excellent verbal and written communication skills.

Requires strong organization and communication skills with a focus in customer service.

EEO Statement

Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

Primary Location: MA-Somerville-Assembly Row - PHS
Work Locations: Assembly Row - PHS 399 Revolution Drive Somerville 02145
Job: Research Finance
Organization: Partners HealthCare(PHS)
Schedule: Full-time
Standard Hours: 40
Shift: Day Job
Employee Status: Regular
Recruiting Department: PHS Research Management
Job Posting: Dec 10, 2018