Executive Administrative Assistant, Chief Accounting Officer

Whataburger - San Antonio, TX (30+ days ago)3.8


This position is responsible for the overall administrative support of Accounting executive-level leadership and management. This position is responsible for performing various administrative duties and functions. Maintains a close and highly responsive relationship with the day-to-day activities within assigned functions. Ensures strict confidentiality with all records, documents and related information pertaining to high level plans and decisions affecting Company operations.

Actively engages with all parties to monitor, prepare, and maintain documentation and department files and records on projects in accordance with current project management guidelines for the department.

Prepares correspondence and other necessary communication, including word-processing, spreadsheet preparation, and report generation for internal and external customer requests in a timely manner. Responds to calls for the department and works closely with department team on identifying effective solutions.

Inspects all papers, documents, and calculations to ensure the accuracy and/or consistency of information flowing through the department.

Establishes and maintains document retrieval systems for the department. Efficiently maintains department files and records.

Manages office supplies for the department including ordering, billing, and inventory control.

Codes and processes expense account charges and vendor invoices, including researching discrepancies, and works with vendors to resolve issues.

Creates and develops visual presentations for the department, including charts, tables, graphs, and business plans.

Coordinates the supportive services of the finance department and completes weekly itineraries and submits prior to deadline. Reviews Leadership and team’s itineraries to ensure alignment with the strategic dashboard, departmental dashboard, projects, and workbooks.

Keeps informed and up-to-date on company policies and practices relating to the functions of finance in order to meet compliance standards in the execution of administrative details.

Assists with the execution of meetings/events, reservations of conference rooms, etc. as needed by the Team.

Assumes additional responsibilities as assigned.


High school diploma/GED equivalent or equivalent work experience

Bachelor’s degree preferred

Experience supporting executive level team or corporate officer(s)

Experience in maintaining confidentiality with plans, communications, projects and company information required

Experience in office procedures such as administrative support, accounting, recordkeeping, and data entry

12+ months’ experience

Experience in handling multiple administrative tasks

Establish and maintain an effective working relationship with management, vendors and co-workers,

and foster a team environment

Knowledge, Skills, and Abilities

Proficiency in MS Office Word, Excel, Outlook, Power Point and Visio (as applicable)

Proficiency in JD Edwards (as applicable)

Ability to communicate well with the general public

Ability to use discretion regarding costs associated with ordering supplies

Ability to maintain a high level of confidentiality and discretion

Skilled in professionally handling exposure to personnel information, financial data and sensitive company information

Basic professional knowledge and fundamental concepts, practices and procedures of a particular field of specialization in the execution of assigned duties and responsibilities

Elementary understanding of departmental structure and policies with an elementary understanding of the cross functional structure and policies of Whataburger Restaurants LLC

Work Locations