Full Job Description
Program Administrator (7376U), Berkeley Law 7158 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Application Review Date
The First Review Date for this job is: April 7, 2020
UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.
The Berkeley Center on Comparative Equality and Anti-Discrimination Law is a group of scholars, activists, anti-discrimination/equality body legal professionals and private lawyers from six continents working together to address the problem of discrimination and inequality. Founded in 2011 by a handful of European and Berkeley Law scholars, the group has expanded to include more than 400 members on every continent but Antarctica.
The goals of the Center are to facilitate the study of comparative equality between scholars, activists, and anti-discrimination/equality bodies around the globe; to nurture the work of emerging scholars and activists, and the work of scholars and activists from underrepresented groups and developing countries; to connect the work of global legal scholars and anti-discrimination/equality body workers in the enforcing anti-discrimination law; and to serve as a multinational virtual think tank on comparative equality and anti-discrimination law, seeking innovative approaches to the problem of inequality.
The Program Administrator will support the Berkeley Center for Comparative Equality and Anti-Discrimination Law by performing and overseeing the administrative functions of the Center, including event planning, travel planning, assistance with financial planning, assistance with oversight of student workers and volunteers, participation in strategic planning, participation in development, and assistance with publications, including online publishing.
Administers a defined operational program or activities for the Berkeley Center on Comparative Equality and Anti-Discrimination Law, which may include some of the following functions: finance, facilities, payroll, space planning, student services, event support, communications, informational technology or safety.
Responsible for the day-to-day coordination and general administrative operations of Berkeley Center on Comparative Equality & Anti-Discrimination Law
Serves as the administrative point of contact for the center and responds to all administrative inquiries; liaises with IT/Media/Facilities on program needs; Tasks are of moderate scope and complexity, and exercises independent judgement within the defined guideline and practices to determine appropriate action.
Responds to requests for information and ensures that records and information are current and accurate
Supports and coordinates meeting and event logistics to ensure that room reservations, catering, materials preparation, and outreach to appropriate constituents are executed accordingly
Liaises with HR to hire and onboard student assistants and volunteers to support the Center.
Coordinates and monitors the day-to-day administrative duties of the student program assistants and volunteers.
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
Produces documents, reports, and analysis of programs as required
Establishes and reports on event budgets
Processes financial transactions and functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
Provides grant and gift administration support to assure accuracy and compliance in managing requirements and reports to funders
Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
Researches prospective sponsors for the program, including governmental, foundation, and individual sponsors.
Facilitates communication with funders and sponsors as directed by the Faculty Director
Assists with travel arrangements for invited speakers, staff, and students.
Purchases and processes reimbursements for supplies and other items.
Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.
Participates in the development and revision of standard operating procedures and guidelines.
Prepares and/or assists with drafting written and electronic materials.
Creates and maintains listservs and mailing lists by managing a contact database.
Creates and maintains web and social media presence, and resolves website challenges in coordination with Information Security & Technology (IS&T) and other various departments to keep information accurate, timely and flowing between students, faculty, alumni/friends and the school.
In collaboration with staff and faculty, develops newsletters, publicity materials, annual reports and other publications for the Center and its programs.
Ensures that the program's web presence is optimized, and that web content is dynamic and current.
Conducts trends analyses and helps develop resulting recommendations.
Develops and maintains a system for capturing and tracking institutional memory.
Develops and maintains budgets.
In consultation with internal resource experts, administers the day-to-day program budgets and approves expenditures.
Collaborates with internal resource experts to properly manage donations and apply expenditures.
Coordinates with internal and campus resources and stakeholders to develop and submit funding proposals, and manage funds to ensure that expense are appropriately applied according to funding terms and UC policy.
Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Strong skills in short-and long-term planning, analysis and problem solving and customer service.
Solid organizational skills and ability to multi-task with demanding timeframes.
Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
Excellent computer skills, including proficiency with MS Office, Google Drive/Docs and experience with online calendaring systems.
Strong attention to detail.
Ability to be a self-starter, to take initiative and work independently as well as on a team.
Ability to think creatively to solve problems and develop solutions.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Ability to attend few evening or weekend events.
Bachelor's degree in related area and/or equivalent experience/training.
Prior administrative and/or office management experience.
Experience in event planning and coordination.
Interest and/or experience in Anti-Discrimination (or Non-Discrimination) Law.
Experience with or the ability to learn quickly, campus-specific computer applications such as BearBuy and CalAnswers.
Experience in financial planning and budgeting.
Experience with print and/or digital marketing and social media platforms and tools.
Salary & Benefits
This is a non-exempt, biweekly paid position. Hourly pay range is $26.00-$29.50, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit: