Full Job Description
Administrative Asst I
Performs routine (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, or accounting for the Vocational and Recreational Department. Work involves compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files. Works under moderate supervision of the Vocational Supervisor with limited latitude for the use of initiative and independent judgment.
Essential Job Functions:
Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms. Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone. Posts information to agency records and modifies forms or records. Assembles, organizes, and tabulates data and performs calculations; may prepare charts, graphs, and tables. Files and maintains supplies, forms, records, and reports. Opens and distributes incoming mail and prepares mail-outs. Performs data entry and retrieval. Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services. May maintain office schedules and appointments and perform back-up receptionist or telephone switchboard duties. May arrange the scheduling, transfer, and display of surplus property and assist in conducting physical inventory. Performs related work as assigned. Attends Work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; and of business or program terminology, methods, and procedures. Skill in using a personal computer and office equipment. Ability to prepare and maintain records, files, and reports; and to transfer stock from one location to another.
Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from standard senior high school or equivalent. Some clerical experience and typing. Working knowledge of business terminology, spelling, grammar and arithmetic. Knowledge of office practices and procedures. Skill in operation of computer workstation to include Microsoft Office suite such as Word, Excel, Outlook, and Powerpoint. Skill in operation of email exchange in an electronic work environment.
The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.