ADMINISTRATIVE ASSISTANT - TOWN CLERK

Town of Cary, NC - Cary, NC3.1

Full-time
The Town Clerk's office is searching for a confident, highly-skilled administrative professional to add to our team.

Performs high level administrative support in the Town Clerk's office. Work may involve a high level of confidentiality. Work is performed independently and with minimal direct supervision. Work is performed under the general supervision of the Deputy Town Clerk.

The anticipated hiring salary range is: $34,798.40 - $40,518.40 depending on qualifications.

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TYPICAL TASKS:
Process all payment requests, reimbursements, petty cash transactions, and assist with budget collection;

Manages the office administrative support functions of the department; ensuring supplies and equipment are in place and working;

Provides customer service by answering telephone, receiving citizen complaints and requests for services, and provides department information to citizens or refers to appropriate person;

Contributes written material to the web and may serve as a web writer for the department;

Assist with processes to ensure all legal requirements are met for the public notices;

Handles records maintenance management requests;

Processes correspondence, contracts, reports, and other materials; sorts and distributes mail;

Assist with planning and implementing special events;
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Assist with set-up for meetings;

Offers administrative assistance with the Hometown Spirit Award process, Town Hall visits, and Hillcrest Cemetery;

Handles special projects and special assignments; performs specialized research and reports that may be technical in nature;

Provides notary service for Town business and citizens;

Develops and maintains paper and electronic filing system;

Coordinates publication of information on the Internet and printing of department booklets, brochures, and forms;

Operates standard office equipment, including use of personal computer and related software;

Performs other job-related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of personal computers and related software, including Microsoft Office Suite Products; ability to manage projects and complete in required timeframe; ability to type accurately and at a reasonable rate of speed; ability to work independently; ability to meet the public effectively; ability to maintain and establish effective working relationships with others; ability to communicate effectively; ability to follow oral and written instructions; ability to acquire knowledge of the policies, procedures, and services of the department; ability to prepare and keep moderately complex records and reports; ability to coordinate work with others.

MINIMUM AND PREFERRED QUALIFICATIONS:
Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses at the community college level in business administration or related and a minimum of two years of experience in clerical and office management work. Must be certified as a notary public in the state of North Carolina (or the ability to obtain) and have a valid driver's license with an acceptable driving record.

Preference will be given to candidates with the following:
graduation from college with a degree in business administration, or related
extensive experience prioritizing customer requests for service
experience with confidential personnel information
experience with purchasing and accounts payable processes
strong organizational skills with an eye to detail and an emphasis on follow-through
the ability to balance multiple tasks and be flexible in a dynamic, demanding environment with frequent interruptions
a passion for customer service
experience with Microsoft Office products, including extensive exposure to Word, Access, Excel and PowerPoint software
proficient Outlook email and calendaring skills
experience in a municipal government setting
familiarity with proper business writing techniques

Requires drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.