Beeline Analyst

Green Key Resources, LLC - Tarrytown, NY4.1

30+ days ago

Job Title: Beeline Data Specialist

Location: Tarrytown, NY 10591

Length of Assignment: 1 year

Compensation: Max: $30.00

Job Description:

Will be part of a centralized, insourced service team which is charged with the strategy and management of the client's Global Contingent Workforce. The Lifecycle & Data Operations sub-function, owns the validation and maintenance of global non-employee data in the Beeline Vendor Management System (VMS), and delivers a series of on/off-boarding activities which are collectively known as “lifecycle services”.

The Data Specialist is responsible for managing the flow and validation of contingent worker data in the Beeline application against established process.


  • Works primarily in the Beeline VMS tool coordinating with various parties and owners of downstream systems
  • Creates first point of intersection in central data repository (Beeline) for all contingent worker data
  • Triages Beeline contingent worker data within Resource Tracking, Contingent Staffing, or SOW modules
  • Creates a stage-gate for strategic data validation (e.g. worker type, cost center, billable/non-billable, etc.)
  • Drives multiple downstream workflows within the on-boarding, training, and billing functions
  • Monitors non-employee timecards in Beeline on a weekly basis

o Follows up with Suppliers on missing timecards
o Follows up with Manager on pending timecard approvals and research/remedy any rejections
o Ensure the proper handling of late timecards

  • Monitors the Beeline record request queue, validating and releasing transactions in adherence to SLAs
  • Monitors the team mailbox and ensures timely correspondence and transaction processing
  • Responsible for the validation creation of “Resource Tracking” (RT) Beeline records as requested or assigned
  • Responsible for the validation of Beeline “Staffing” records as a precursor to automated invoicing workflow
  • Validates RT and Staffing record entry for various data points and on-boarding criteria:

o Start/end dates, People Type, On/Off Site, Training requirements, Badge and Asset Requirements, Bill Type (T/E, FPP, Outsourced), Regular Bill Rate, Cost Code, Location Code, Assignment Manager, Job Description

  • Partners with Hiring Manager or Sourcing Specialist to correct data inconsistencies or resolve data omissions
  • Reviews and actions data change requests, advising Billing Team when there is financial impact
  • Reviews and resolves Service Now and Talent Hub integration error logs several times per day
  • Ensures the timely transmission of downstream data feeds and escalates issues to functional lead
  • Handles bulk-upload record creation requests as required (e.g. mass onboard project)
  • Back-up to Lifecycle Specialists as needed


  • 5+ years professional work experience
  • 3+ years in a data management position, preferably in an HR function
  • Previous experience working in a VMS, HRIS, or Applicant Tracking tool is required
  • Advanced MS Excel for data reconciliation (v-lookups, pivot tables, basic formulas)
  • Able to learn new systems quickly and understand a broad Technology Ecosystem
  • Highly organized “process master”, able to execute with precision under tight timelines
  • Superior attention to detail. Able to work with a large volume of data in order to identify anomalies, trends, gaps, etc.
  • Leadership, organization, and stakeholder management skills
  • Must possess critical thinking and problem solving skills
  • Understands proper escalation pathways and triggers

Prior experience in a life sciences industry is desired

  • Bachelor’s degree required; in business administration, human resources or related field

Job Types: Full-time, Temporary, Contract

Salary: $30.00 /hour


  • Beeline: 1 year (Preferred)
  • MS Excel - pivot tables: 1 year (Preferred)
  • Data management and reconciliation: 1 year (Preferred)
  • MS Excel - V-lookups: 1 year (Preferred)
  • VMS or ATS: 1 year (Preferred)


  • Bachelor's (Preferred)