Administrative Services Officer - Homeless Program Unit

County of Riverside - Riverside, CA3.9

Full-time
Riverside County offers diversity that few locations can match. To find out more, please visit http://www.countyofriverside.us.
The Riverside County Department of Public Social Services (DPSS) is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community. The Riverside County Department of Public Social Services (DPSS) provides services and assistance to protect and empower vulnerable people in our community. DPSS: Provides temporary financial assistance and employment services for families and individuals. Provides programs and services to protect children and adults from abuse and/or neglect. Provides access to health care coverage to low income individuals and families. Vision Statement: A county where individuals reach their full potential. Mission Statement: Partnering with communities to protect and empower vulnerable people.

Riverside County DPSS, Adult Services Division, is seeking a qualified Administrative Services Officer for their Homeless Program Unit. The Administrative Services Officer will oversee the administration of the Housing and Urban Development (HUD) program; Contract administration and management of County, State and Federal grants which include receiving grants, applying for grants, partaking in the competitive application process (RFP), and then distributing the grants throughout the County. Create and develop policy and procedures and ensure effective implementation. Create and monitor budgets. Provide full supervision of professional and technical level staff. Provide technical assistance and training to the homeless Continuum of Care agencies and internal staff. Lead support for the County's homeless action plan which includes attending County meetings to provide statistics and data on the homeless population.
Resolve varied administrative problems and directs work in accounting, budget preparation and control, lease negotiation, collections, supply, personnel, payroll, office services, and general business activities of the department. Prepare and assemble budget documents for administrative review; review expenditures for compliance with approved budget plan. Interview and recommend on employment of job applicants. Plan, organize, and manage office service units, such as the general and fiscal clerical, duplication service, communications service, supply room, central files, information units, and the coordination of building maintenance services. Develop and approve programs for the effective utilization of office space, forms, supplies equipment, and other property. Make cost and procedures studies of services and maintenance operations and make changes to promote more efficient production; develop production standards. Revise procedures and manuals and direct the instruction in their use. Supervise the keeping of property records and requests for purchase of major items of new property or repair of existing property. Confer with representatives of other agencies in County departments on administrative, fiscal, and budgetary reports.
Education: Graduation from an accredited college or university with a Bachelor's degree, preferably in accounting, business or public administration, finance or a closely related field. AND Experience: Three years of experience in an administrative or staff capacity which included at least one year supervisory experience in at least two or more of the following areas: Gathering and compiling facts and statistics to evaluate program effectiveness and recommend program revisions; preparing and maintaining a program budget or maintaining and controlling the fiscal recordkeeping functions and systems in a department, division, unit, or company; coordinating and conducting studies of administrative and operational activities including fiscal operations, purchasing, equipment usage, staffing patterns, work flow and space utilization or contract monitoring and administration. (Graduate work in accounting, public or business administration, or finance may substitute for up to two years of the non-supervisory experience on the basis of 30 semester or 45 quarter units equaling six months of experience. Knowledge of: The principles and practices of public or business administration, organizational analysis, fiscal and personnel management; budget preparation and control; contract administration and control; principles and practices of supervision. Ability to: Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize, and direct the work of others; prepare clear and concise reports. Highly Desired: Master's degree Two years of full scope supervisory experience overseeing administrative staff Senior level administrative experience Grant and contract management experience Budget preparation experience Experience making presentations Experience with the homeless population and programs

Required Skills:
A valid California Driver's License is required.
For specific questions regarding this position, contact the recruiter listed. Benefits and detailed job description information is available for all Riverside County classifications on the job descriptions page at http://rc-hr.com/Careers/JobDescriptions.aspx. Information regarding employment requirements, including pre-employment drug/alcohol test, background check, physical exam, initial probationary period is available at www.rc-hr.com. Procedures for reasonable accommodation, as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA), may be found at http://dao.rc-hr.com. "Applications must be submitted through the Riverside County Job Gateway System. "Current County Employees must use their Employee Self-Service Account to apply. "All other applicants must apply using https://jobs.co.riverside.ca.us The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non job-related factor.
If you are a veteran, a spouse of a 100% disabled veteran, or a surviving spouse of a veteran who died of service-connected causes, submit a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) to the Human Resources Department at recruiting@rivco.org. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. All documentation referenced above should be submitted to recruiting@rivco.org before this job posting expires. Please remember that you will need to resubmit your Member-4 Form DD-214 (or NGB-22), and a copy of your letter of disability (if applicable) for some public safety positions even if you have submitted one in the past to the County of Riverside.

The preliminary closing date for this posting is Thursday, September 27 at 11:59 pm however postings may close at any time. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Applications must be submitted through Job Gateway at http://www.rc-hr.com/Careers/JobGateway.aspx Include relevant work experience details on resume and/or application. Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered. Upload a copy of any license(s), degrees, and/or related employment documents to your Job Gateway account. BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
If you have any questions regarding this posting, please contact Cameron Hacker 951-955-6968 or chacker@rivco.org. If you are having technical difficulties during non-working hours, please refer to our self-help site at: http://www.rc-hr.com/FAQs/Job-Gateway ALL COMMUNICATION REGARDING THIS RECRUITMENT IS SENT THROUGH EMAIL. IT IS THE APPLICANTS RESPONSIBILITY TO ENSURE THAT A VALID EMAIL ADDRESS HAS BEEN ADDED TO THEIR JOB GATEWAY ACCOUNT PROFILE.