Part-Time EMA Coordinator

Government of Hamilton County, Indiana - Hamilton County, IN (30+ days ago)


Aids in the creation, coordination, and maintenance of a resource management program.

Assists in the development and maintenance of federal, state, and local requirements and records to carry out an effective program of emergency management.

Provides training and exercises expertise as it relates to emergency management planning.

Oversees coordination of all Citizen Corps Programs throughout Hamilton County and provides coordination, management, and guidance for both affiliated and unaffiliated volunteers before, during, and after disasters.

Oversees the coordination of the Hamilton County Citizen Corps Council.

Periodically works with respective Citizen Corps Programs to include the Community Emergency Response Team, Medical Reserve Corps, Fire Corps, Volunteers in Police Service, and Neighborhood Watch programs.

Maintains a network of assistance through additional volunteer organizations; assists in the coordination of the Community Organization Active in Disaster (COAD) before, during, and after emergencies; and provides a variety of technical and support expertise.

Serves as Planning Section Chief in the Emergency Operations Center during activations, specifically focusing on situational reporting and resource management.
Performs duties of Deputy Director in his/her absence. Assists in the Emergency Operations Center as EOC Manager in the absence of the Deputy Director.

Assists in the creation and maintenance of a community outreach program to include focus on preparedness before, during, and after disasters.

Assists in the development of respective disaster plans as they relate to the four phases of emergency management and additionally strategic growth of the agency.

Maintains organized files of resource materials and provides copies as requested. Compiles, types, edits, copies, files, and/or disseminates various documents, such as correspondence, forms, newsletters, brochures, spreadsheets, and reports.

Periodically assists in preparing and submitting County applications for disaster relief as needed, and occasionally assists other jurisdictions with applications as requested.

Assists in managing and operating severe weather monitoring and public warning system.

Assists with the maintenance and assistance of LEPC Tier II’s and planning.

Serves on 24-hour call for emergencies, performing Emergency Operations Center duties, operating phones and radios in communicating with various individuals and agencies, and/or assisting key executives as needed.

Performs other duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:
Bachelor’s degree in emergency management, criminal justice, public administration or related degree field, with a minimum of two (2) years of public safety, emergency management or related experience required (experience may be volunteer experience); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Supervisory experience is preferred. Must have ability to successfully complete training/certification requirements, such as hazardous materials, amateur radio, storm spotter, and FEMA/IDHS training.

Working knowledge and ability to make practical application of local, state, and federal emergency management regulations, policies and procedures during varied situations.

Working knowledge of standard office policies and practices and ability to apply such knowledge to a variety of interrelated tasks.

Working knowledge of basic bookkeeping principles, and ability to perform arithmetic calculations and maintain accurate records.

Ability to assist in directing interns and volunteers, including recruiting, planning/delegating work assignments, and evaluating performance.

Working knowledge of standard English grammar, spelling, and punctuation, and ability to type with speed and accuracy.

Ability to properly operate a variety of standard office and audio/visual equipment, including computer, typewriter, calculator, fax machine, copier, telephone, postage meter, document scanner, digital/video/35mm cameras, overhead and slide projectors, and audio tape recorder.

Ability to properly operate department vehicles and equipment, including, but not limited to, weather/short wave/800 MHZ/VHF radios, radio scanner, weather station, generators, and global positioning equipment; hazardous materials response truck and equipment, including air packs, command module, chemical monitors, and chlorine leak repair kit.

Ability to effectively communicate orally and in writing and during routine and emergency situations with co-workers, other County departments, volunteers, public safety personnel, school corporations, related local/state/ federal agencies, other emergency management agencies, and members of the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Working knowledge of and ability to make practical application of county geography and streets/roads, weather patterns, disaster planning, hazardous materials, natural disasters, and fire, police, and emergency medical services.

Ability to work on several tasks at the same time and complete assignments effectively amidst frequent distractions and interruptions.

Ability to understand, memorize, retain, and carry out oral and written instructions, and appropriately respond to constructive criticism.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to work alone and with others in a team environment with minimum supervision, maintain appropriate, respectful interrelationships with co-workers.

Ability to regularly work extended, evening and/or weekend hours, and occasionally travel out of town for training, sometimes overnight.

Ability to serve on 24-hour call and occasionally respond to emergencies as needed.

Possession of a valid Indiana driver's license and demonstrated safe driving record.

II. DIFFICULTY OF WORK:
Incumbent’s duties are broad range of duties involving complex considerations and problems. Incumbent performs according to department policies and procedures, state guidelines, and regulations, and recognized standards of professional and ethical practice. Incumbent exercises independent judgment in most duties including the technical analysis of data.

III. RESPONSIBILITY:
Incumbent performs standard, recurring duties according to department policies and procedures and state guidelines. Incumbent receives general supervision, with priorities primarily determined by service needs of the public and departmental goals and objectives. Errors in incumbent's work are usually prevented through procedural safeguards and are detected through notification from other departments, agencies or the public. Undetected errors may result in loss of time for correction; errors in emergency duties could endanger the public.

IV. PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other County departments, volunteers, public safety personnel, school corporations, other emergency management agencies, related federal/state/ local agencies, and members of the public for the purpose of exchanging and explaining information, providing instruction, and assisting in coordinating emergency operations.

Incumbent reports directly to the Deputy Director of Emergency Management.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs a majority of duties in a standard office environment, involving sitting for long periods, sitting/walking at will, handling/grasping objects, bending, reaching, speaking clearly, keyboarding, and hearing communication. Incumbent serves on 24-hour call, occasionally responding to emergencies involving walking/standing for long periods, walking on uneven terrain, lifting/carrying objects weighing 25-50 pounds, and exposure to inclement weather, toxic chemicals and fumes, for which safety precautions must be followed at all times to avoid injury to self and others.

Incumbent serves on 24-hour call for emergencies, regularly works extended, weekend, and/or evening hours, and occasionally travels out of town for training or meetings, sometimes overnight.