Executive Assistant to the Senior Staff

BlackRock Center for the Arts - Germantown, MD (30+ days ago)


POSITION TITLE: Executive Assistant to the Senior Staff

REPORTS TO (TITLE): Executive Director

DIRECT REPORTS (TITLES): none

Classification: Exempt, not eligible for overtime

MAJOR PURPOSE OF THIS JOB: Executive Assistant is responsible for the administrative support to the Executive Director and the senior staff at the Center.

JOB DUTIES AND RESPONSIBILITIES:

  • Performs varied administrative tasks for the senior staff, including filing, mailings, communications, scheduling, and other special projects
  • Restructures, condenses, and updated as directed, overseeing data management in various databases
  • Manages and maintain various calendars
  • Prepares various sales, attendance, and enrollment reports
  • Prepares donor/membership acknowledgement letters
  • Responsible for overseeing senior staff’s itineraries and expense reports
  • Drafts performance contracts
  • Books, confirms, and arranges payment for hotel reservations for performers
  • Prepares reports, memos, letters and other documents for senior staff
  • Open, sort, and distribute incoming correspondence for Executive Director, including faxes and email
  • File and retrieve/store corporate documents, records, and reports
  • Prepare responses to correspondence
  • Order and distribute office supplies*
  • Prepares new employee/intern welcome packages and other paperwork
  • Oversees new employee orientation and processes resignations
  • Liaison for all human resource services – health insurance, vacation leave, sick leave,
  • Advertises for open positions
  • Develops, Implements and manages various intern program
  • Organizes company functions
  • Assume other responsibilities as assigned
  • Troubleshoots internal technical computer, printer, copier problems as able with support from outside technical consultants

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Sit, stand, walk and work at a computer, relative to an office environment
  • Ability to work a flexible work schedule, including weekends and evenings, as required

EDUCATION, EXPERIENCE, KNOWLEDGE, AND SKILL REQUIREMENTS:

  • BA degree
  • Proficiency in MS Office
  • Superior customer service skills in person and by phone with a demonstrated ability to use tact and diplomacy when dealing with difficult situations
  • Detail oriented with exceptional organizational and time management skills
  • Excellent written, oral, and presentation communication skills
  • Excellent interpersonal skills with strong problem-solving experience
  • Superior project management skills and the ability to handle multiple activities simultaneously
  • Demonstrated ability to develop strong volunteer and professional partnerships and alliances
  • Proven ability to work independently and in a team-based environment

Job Type: Full-time

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Salary: $30,000.00 to $40,000.00 /year

Job Type: Full-time

Salary: $30,000.00 to $40,000.00 /year

Experience:

  • Executive Assistant: 5 years

Education:

  • Bachelor's