Full Job Description
Position Title: Graduate Academic Advisor
Job Code: RELS-ADVGRAD-N
Department: Wisdom Traditions
Reports to: Department Chair
FLSA Classification: Non-Exempt
Hours per Week: 20
Pay Rate: $16.59 - $19.52 per hour
Diversity and Inclusion: Tier I
Job Summary: Naropa University seeks qualified applicants for our Wisdom Traditions Graduate Academic Advisor position. The Graduate Advisor attends to issues of retention, student morale and professional development as well as acting as the liaison between students and the program regarding all matters of academic progress. The advisor is highly involved with students’ journey throughout the program and must be comfortable working with academic policies and procedures, setting boundaries with students, and working creatively toward effective solutions to student concerns. This position is responsible for supporting the students’ academic path including academic advice and support, student registration, and managing administrative details during the student journey for both on-campus and online degrees. This position also assists the department in reviewing, assessing and developing department-wide curriculum, as well as developing and maintaining relationships with external organizations key to the program.
Interfaces with admissions to meet with prospective students and answer questions; and welcomes/orients new students (welcome letters and initial group advising meetings)
Develops an understanding of departmental curriculum sequence and changes to the curriculum, and organize related materials and documentation.
Conducts individual interviews and sessions to assist students with course selection and registration, to assess each student’s progress in the program.
Plans with students a course of study appropriate to the requirements of their degree program and their individual needs and life situations.
Maintains departmental student files adding new students each semester and assures the accuracy of student transcripts.
Holds regular weekly office hours to meet with students regularly in-person, by phone, or via email.
Ensures student conformity to department requirements and University policy.
Consults with students and completes forms and documentation including Independent Study, Exceptions to Policy, Consortium Agreements, and Special Focus Plans within a track.
Handles all student requests including leave of absence, withdrawal (from course or University), Independent Study, exceptions to policy, and transfer credits.
Maintains communication with students throughout their leave of absence to ensure timely return and completion of incomplete work.
Updates and maintains student information lists on Y drive throughout semester. Track status: LOA, WD, MA, M-Div Paper Extensions.
Provides advisees with advocacy, guidance and resources for personal, academic and professional issues in the program. Advocates for students and answer a wide range of questions, both personal and professional including offering appropriate referrals.
Identifies problems that could affect retention, and students’ personal experience at Naropa. Responds quickly and appropriately to student emergencies and concerns and collaborates with appropriate university resources as needed.
When student issues call for disciplinary intervention, collaborates with the department in finding and supporting appropriate resolution. This includes negotiating the logistics by setting up meetings, tracking, and holding students accountable to requirements laid out in contracts.
Updates students on dathun and month-long retreats availability, making sure that there are a variety of options available especially a variety of spiritual traditions.
Tracks credits and makes sure that requirements are fulfilled such as writing proficiency, dathun, master project, extended master project, M-Div thesis, and comprehensive exam.
Communicates educational, employment, and other opportunities to students.
Handles all graduation procedures and forms, including graduation reviews, degree audit and departmental clearance, working with the Registrar as needed to complete this process.
Transfers Student names to alumni list & distribute once students have graduated
Acts as the Religious Studies outreach coordinator by arranging for student speakers at local schools, churches and community organizations.
Provides administrative support for the instructor of record for 0-credit program requirements.
Coordinates Meditation Instructors for students in MA and MDiv programs regarding their availability, communicates MI assignments to students, maintains record of MI assignments, contacts MIs for report at end of semester
Acts as internship coordinator cultivating and maintaining relationships with area hospitals, hospices, prison programs, etc. Assists students in applying to CPE internship and residency programs.
Coordinates Departmental events such as Practice Week each semester; Oral Exam at graduation.
Maintains library of MA/MDiv projects
Serves on the Lenz search committee and supports the annual progress report on current Lenz students.
Assists Religious Studies faculty with program assessment.
Other duties as assigned.
Master’s degree in psychology, counseling, or Buddhist Studies with emphasis in contemplative religions.
One to two years experience in an administrative position.
High degree of emotional intelligence, critical thinking, and assertive communication skills.
Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
Working knowledge of world religions and spiritual practices.
Strong interpersonal, communication (oral and written), decision-making, listening, interview, and group facilitation skills.
Comfortable working with academic policies and procedures, setting boundaries with students, and working creatively toward effective solutions to students’ concerns.
The ability to work both independently and as a part of a close team, working collaboratively with staff, faculty, and students.
Ability to learn Naropa University policies related to students and academic affairs.
Knowledge of and comfort with web-based learning environments, Excel, Word, Outlook and general computer skills.
Good organization and time management skills.
Skill in establishing priorities and attention to detail.
An understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity in higher education/the workplace.
Commitment to co-create an inclusive community and actively participate in related professional development, including openness to feedback and on-going self-examination.
Applications: Application review begins immediately and continues until position is filled. Qualified candidates should apply online and include a letter of interest and resume.
Naropa University is actively engaged in creating an inclusive, diverse community and is proud to be an Equal Opportunity Employer. In keeping with our diversity initiatives, we encourage applications from persons of historically under-represented groups and those who support diversity.
Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff. ** click here to view the full statement and procedures for reporting violations of Gender Equity, Sexual Misconduct or Relationship Violence **