Our client is a financial services firm in the Greater Boston Area. Our client is looking for a polished and professional Senior Administrative Assistant to join their dynamic team. The winning Senior Administrative Assistant will be a flexible, detail-oriented professional capable of both fulfilling Executive Assistant duties and helping with project management wherever needed.
Salary/Hourly Rate: $25-30 per hour
Position Overview: The Senior Administrative Assistant will be responsible for providing direct administrative, operational and project support to one or more Senior Executives, as well as a department team. This Senior Administrative Assistant will be responsible for the smooth flow of a busy office, helping with projects and ensuring the efficiency of the executive(s) daily schedule. The winning Senior Administrative Assistant candidate for role must have prior experience supporting senior level individuals and an established administrative background.
Responsibilities of the Senior Administrative Assistant:
Heavy scheduling and calendar management
Arranging and coordinating travel plans, both international and domestic (experience coordinating visas a plus)
Generating and filing all related expense reports in a timely fashion
Maintaining an organized filing system
Responding to and coordinating a high volume of calls, emails, appointments and itineraries for executives, their teams and their guests
Coordinating meetings and conference calls, creating meeting agendas and coordinating all presentations
Providing administrative support on special projects and presentations as well as between departments
Ad-hoc projects as needed
Qualifications for the Senior Administrative Assistant:
4-7 years of experience as an Executive Assistant or Senior Administrator
Exceptional verbal and written communication skills
Experience with calendar management, travel arrangements (domestic and international) and expense reports
Strong attention to detail
High level of personal organization
Experience handling confidential information
Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, Powerpoint)
Experience within a large corporation a plus
Bachelor’s Degree required
Benefits: Eligible for Atrium Care Package
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