LEGAL ASSISTANT II (TAA-03374-09.2019)

State of Colorado Job Opportunities - Denver, CO

Full-time | Part-time | Temporary
Department Information

The Colorado Department of Revenue (CDOR) employs approximately 1,600 hard-working and dedicated employees throughout Colorado. We can be seen performing functions as varied as auditing and collecting taxes, issuing driver licenses and motor vehicle titles, marketing lottery products, enforcing liquor laws, and regulating gaming, horse racing, marijuana, and the auto industry and assisting the citizens of our state.

VISION

To empower businesses and individuals through quality customer service, innovation and collaboration.

MISSION

To become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive.

The Department of Revenue offers 10 paid holidays per year, paid vacation and sick leave, discounted RTD Eco-Pass, BenefitHub program (discounted merchandise, food and travel, etc), CafeWell, employee wellness program and a great benefit package.

Description of Job
This position is part of the Analysis & Resolution Team of the Marijuana Enforcement Division. The mission of the team is to support objective and consistent implementation of the Division's intervention strategies by facilitating regulatory compliance in a professional, innovative, and collaborative manner. Team members manage the intake, processing, and analysis of cases for appropriate recommendation of resolution.

In addition, team member draft orders, track cases to completion, evaluate terms of settlement and track licensee compliance with such terms. A critical function for team members is serving as liaisons between the Division and its legal representatives with the Attorney General's Office; At times team members support other functions of the Division through policy research and coordination with other sections to help facilitate consistent application of statutes, rules, and policies.

This position will be responsible for the following:
ANALYSIS & RESOLUTION JOB DUTIES

Review and analyze assigned cases for legal sufficiency and recommended action.
Prepare, draft, and coordinate issuance of all legal documents for assigned cases, including Notices of Denial, Orders to Show Cause, Suspensions, Stipulations, and other legal documents as required.
Coordinate case resolution and hearing preparation with relevant staff and the Office of the Attorney General, including but not limited to compiling and organizing required documents, supporting the Division's legal counsel with witness preparation, legal research and analysis, communication with relevant staff, licensees, and opposing counsel, and informing supervisor and other Division leadership of progress of cases and recommendations for case disposition.
Coordinate with supervisor, other Legal Assistants, Assistant Attorneys General, and other staff on case assignments as necessary to guide actions through the disciplinary process and ensure all relevant staff are informed of case progress and disposition.
Provide case summaries and analysis for the Division's consideration of settlement negotiation or other action.
Provide research for supervisor, Division Director, or other designated staff to assist with the application of relevant statutes and rules and to help resolve investigative and administrative action issues as assigned.
Assist the Attorney General's Office in researching statutes and rules to support resolution of legal issues.
Coordinate tracking of all Division disciplinary actions and update internal case tracking records and licensing database from the point of initiation to disposition.
Use appropriate judgment in scheduling matters before the Division Director, State Licensing Authority, Hearing Officers, Assistant Attorneys General, and Division staff. Advise and provide appropriate notice to interested parties throughout the process. File and maintain records consistent with unit procedures, record retention requirements, and in a manner that other team members can easily identify and access

RECORDS MANAGEMENT & REPORTING

Review and update case resolution data, including identification of the type of action, number of licenses subject to each action, and disposition.
Disseminate the information to supervisor and other appropriate staff or relevant parties as directed and consistent with statutory requirements.
Maintain the Division's case filing system/databases for case tracking and records requests.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
All State of Colorado classified employees are required to be rated on the core competencies of Communication, Interpersonal Skills, Customer Service, Accountability and Job Knowledge. In addition to those core competencies all DOR employees are also required to posses and demonstrate the ability to follow written and oral instructions, the ability to multi-task, the ability to work with confidential information, the ability to work in high-stress environments, the ability to engage in continuous process improvements and the demonstrated ability to assist customers in an effective, efficient, and elegant manner.

MINIMUM QUALIFICATIONS

A paralegal certificate obtained through either an American Bar Association approved paralegal studies program or an accredited college or university,
AND
One (1) year of paralegal experience. The experience listed must clearly demonstrate proficiency in both word processing and spreadsheet software.

Substitutions
Two years of work experience in a paralegal capacity which included conducting legal research, preparing drafts of legal documents, and gathering and compiling data from legal references and resources may substitute for the paralegal certificate.

A Juris Doctorate degree or equivalent from an accredited law school may be substituted for the paralegal certificate.

Necessary Special Requirements
Applicants must possess a valid Colorado driver's license

PREFERRED QUALIFICATIONS and COMPETENCIES The following preferred experience(s), competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

Demonstrated ability to perform legal research and prepare legal documents (independently)
Excellent written and oral communication skills
Ability to work with a diverse group of stakeholders with competing interests
Those candidates with intermediate or advance proficiency using Microsoft Word and Microsoft Excel software are strongly encouraged to apply.

CONDITIONS OF EMPLOYMENT
Must possess and maintain a valid Colorado driver's license or Colorado issued ID (at the time of application)
Must be able to pass a background check
Random drug tests may be required of all positions due to the nature of the industry
Candidate may be required to pass a Pre-Employment Drug Screen

NOTE:
Applicants applying for this opening will be subject to a Colorado Department of Revenue Background Check. In performing this investigation, there are certain offenses which as a rule will typically disqualify an applicant for any hiring consideration. These include having been convicted of and/or receiving a deferred judgment for a felony; deferred prosecution; or pleas of nolo contendre in the State of Colorado and other States with similar offenses. Due to the nature of the business, and more importantly this job assignment, the list of offenses includes, but is not limited to, the following: theft, fraud, unlawful possession of controlled or dangerous substances, assaultive offenses, and/or offenses involving use of a firearm or dangerous weapon.

Successful completion of a background investigation is required. Should an applicant's background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department with written/official disposition of any charges during the background investigation process.

Applicants that have been terminated with cause from past employment and/or have sustained allegations of rule, policy and procedure violations will receive additional scrutiny as part of the investigation.

Applicants with a direct or indirect interest in any medical or retail marijuana license or licensee or hold an occupational license are prohibited from employment with the Marijuana Enforcement Division.

A state licensing authority employee with regulatory oversight responsibilities for marijuana businesses licensed by the state licensing authority shall not work for, represent, or provide consulting services to or otherwise derive pecuniary gain from a marijuana business licensed by the state licensing authority or other business entity established for the primary purpose of providing services to the marijuana industry for a period of six (6) months following his or her last day of employment with the state licensing authority.

Applicants must be willing and able to travel in and out of state as required to perform investigations. Applicants must be willing to work nights, rotating shifts, weekends, and holidays; and must possess and maintain a Colorado driver's license. (Be sure to include your driver's license number on your application). Random drug testing may be required of all positions due to the nature of the industry.

CDOR SPECIAL REQUIREMENTS

All employees must be current with their income tax filings and payments with the State of Colorado. This includes successfully passing a pre-employment evaluation of your tax records/accounts.
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. All job finalists require successful completion of a background investigation and reference check prior to appointment. Background checks may include national criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the job assignment. Fingerprint background checks and pre-employment drug testing may also be required for some positions.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Applicants are strongly encouraged to apply online. However, if NOT applying online, applications from Department of Revenue employees may be faxed to 303-866-3718.

Supplemental Information

E-MAIL ADDRESS:
All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Include a working email address on your application; one that is checked often as time sensitive correspondence WILL take place via email. Exam information or notification will take place via email; check your email frequently. Please include your current e-mail address on your application and set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

APPLICANT CHECKLIST:
Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Complete Applications must include the following documents:
1) A complete CDOR Application for Announced Vacancy (Submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (Submit online as part of your application)
3) A chronological resume (Attach to your online application, late submissions will not be accepted)
4) A Cover Letter with a Written Narrative. The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)

MINIMUM QUALIFICATIONS AND COMPARATIVE ANALYSIS:
Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications. List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment. Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties. Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire. "See resume" statements will not be accepted in lieu of a properly competed application. Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants. Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.

Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)

The State of Colorado is an equal opportunity employer. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.