Administrative Assistant - Entry Level

Joseph, Greenwald & Laake, P.A - Rockville, MD (30+ days ago)3.7


Provide administrative assistance to attorneys and legal administrative assistants to include, but not limited to:

  • Act as the initial point of contact and screen all potential clients.
  • Conducting potential client intakes and performing conflict checks using ProLaw software.
  • Maintaining accurate and current client files, and other means of record keeping.
  • Closing client’s files and retrieving closed files upon the request of legal assistants.
  • Assist the attorneys/legal assistants with drafting pleadings, correspondences, and client’s financial statements, as well as preparation for trials, depositions, mediations, and closings.
  • Properly file pleadings and briefs with the physical and electronic (e-filing) Courts, as well as retrieve documentation through Maryland Electronic Courts, D.C. CaseFileXpress, etc.
  • Communicate with the Clerk of the Court, Judges and Magistrates’ Chambers, and various departments in the court system for additional information.
  • Assist in the production and request of discovery materials, including issuing subpoenas for financial, medical and employment records, as well as organizing and bates numbering documents.
  • Perform calendar management for attorneys.
  • Knowledgeable of the attorney’s daily schedule, as well as keeping him or her abreast of the upcoming deadlines and court hearings.
  • Schedule and confirm appointments with clients and other parties involved in cases.
  • Knowledgeable of the Microsoft Office Suite and Adobe Acrobat.
  • Other administrative tasks as needed.
  • College degree preferred

Job Type: Full-time

Experience:

  • customer service: 1 year (Preferred)