Responsible for first point of contact for associates in the human resources office and is responsible for the maintenance of all personnel records on the HRIS system and New Hire processing. Hours could possibly include Saturdays.
EDUCATION REQUIREMENTS: Prior office/administrative experience.
LICENSE/PERMITS REQUIRED: Valid driver's license.
REQUIRED SKILLS: Ability to maintain own office to include typing, filing, computer, telephone and fax.
KNOWLEDGE OF COMPUTER HARDWARE OR SOFTWARE: Microsoft Office for Windows, Excel, PowerPoint, ADP, Dymo Label Maker, Fax/Copy Machine, Scanner and HRIS system.
PREVIOUS EXPERIENCE REQUIRED: Prior HR administration or hotel experience helpful but not required. Good verbal communication and interpersonal skills and confidentiality are a must.
Heavy work - Exerting up to 30 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.
Must be able to maintain high-level of confidentiality to the department and all associates.
ESSENTIAL DUTIES & FUNCTIONS
Answer all incoming calls to the department.
Understand, adhere to and enforce all federal, state and local laws as they apply to the HR Office.
Understand, adhere to and enforce all Kalahari Resort policies and procedures as they apply to the HR Office.
Greet and respond to all department visitors, applicants, associates, and vendors to assist with inquiries regarding policies, procedures, and programs.
Prepare, recommend and maintain records and procedures for controlling personnel transactions and reporting personnel data.
Assist in designing of personnel forms and direct the maintenance of personnel records by all departments.
Administration of New Hire Processing; i.e. entering all new hire paperwork, re-entering all information after New Hire orientation, and file management
HRIS data entry and administration
Preparation of files and paperwork for weekly New Hire Orientation
Assist Training Manager when needed at New Hire Orientation
Administration and upkeep of all personnel files
Uniform management to include physical inventory, purchase orders, and database management.
Conduct background checks on applicants.
Prepare termination paperwork on departing associates.
Process new hires and change-of-status forms.
Process employment applications and assist with other employment activities.
Record wages and data for use in payroll processing.
Receive and process all uniform deductions for payroll purposes.
Receive and process all PTO requests for documentation and payroll purposes.
Keep informed on Kalahari products and services in order to share information with Associates and to answer their questions effectively.
Understand and be a role model for Living the Kalahari Promise values and service expectations.
Other duties as assigned by the Human Resources Manager or Corporate Director of Human Resources.