We are currently seeking MAC Coordinator in New Brunswick, NJ. This position is on a client account within the pharmaceutical industry.
MAC Coordinator duties
Review occupancy change requests in conjunction with Occupancy Planner (moves from an existing space to another, establishing a space for a new hire, vacating a space, and equipment and telephone move requests) for location, availability and timing.
Maintain a schedule of occupancy changes in move management system (CAFM FMS Space)
Produce relevant schedule reports and distribute to all service providers (telecommunications, field move coordinator, desktop support, building managers)
Manage all communications with customers, from initial contact/request through post-transaction feedback, and disseminate it to the appropriate parties for action or for information
Close out completed occupancy change transactions in move management system (FMS Space)
Periodically physically review occupancy of spaces (audit), and note differences from database records.
Implement changes to office space inventory resulting from facility/furniture modification projects.
Create and distribute move instructions, and manage suppliers (furniture, movers, telecommunications, computers, nameplates, etc.) required to deliver the services outlined.
Provide occupancy planners and project managers with MAC services for their projects and assignments.
Suggest changes to existing MAC processes to maintain or improve service delivery while reducing operating cost.
Manage invoice processing and tracking from PO creation and submission to vendor for safety (ergonomic items).
To support facility CAD operations, documentation, mini-prints and floor plans.
Deliverable Role/ Responsibilities:
Through use of facility information systems, including Integrated Workplace Management System (IWMS) and the Engineering Records Management systems (ERM), provide individual contributor site support for identified CAD functions and Drawing Management services including:
Manage drawings in and out of Client Engineering Document Center
Maintain index CAD files, specifications and other facilities documents in the client's engineering records management database.
Maintains all required disciplines drawings for GMP and/or non-GMP building and facilities including Architectural, Civil, Electrical, HVAC, Process and Utility Piping and Plumbing.
Maintains Master building floor plans and as-built furniture plans for each buildings using CAD to capture minor post move space reconfigurations
Distributes CAD drawings as requested by Occupancy Planners, Project Managers and Facilities Managers.
Maintain continuous availability of large format plotting, scanning and copying equipment
Creation of presentation, proposal, and scoping drawings as needed.
Four to six years of facility-related activity in corporate real estate environment.
Experience in moves management, specifically into and out of scientific laboratory space is a plus. Associate's or Bachelor's degree is a plus.
Technical Certificate in CAD, Associate's Degree in related field or equivalent experience.
Good computer skills, including MS Word, Excel and Outlook, and the ability to quickly learn and effective utilize various facility management software tools
Demonstrate good collaboration, organization, and communication skills
Easily manage multiple assignments simultaneously, exhibit a strong customer service orientation and good attention to detail, and interact comfortably with a full range of decision makers from direct supervisors and senior management.
Experience and skills in AutoCAD
Some experience using EDMS and CAFM tools and understanding of database concepts is desirable.
JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf .