Paralegal/Exec Admin (VEC000513)
This position description is subject to change at any time as needed to meet the requirements of the program or company.
The Company is seeking a paralegal or executive administrative assistant to support the Office of the Corporate Secretary. This position is responsible for assisting the Corporate Secretary and the Deputy General Counsel & Assistant Secretary in carrying out the corporate secretarial functions, including the day-to-day operations for the Office of the Corporate Secretary. The successful candidate will support the Corporate Secretary, Deputy General Counsel & Assistant Secretary and Board of Directors in organizing and managing meetings of the Board of Directors and maintaining records related to the Board of Directors. The successful candidate will also support the Company’s mission and strategy and understand the environment in which the company operates. Occasional overtime and travel will be required.
MAJOR JOB ACTIVITIES:
Under minimal supervision, responsible for managing the operations of the Office of the Corporate Secretary.
Assist with the organization and planning of meetings of the Board of Directors and committees, including, communications between the board and management, and maintenance and distribution of meeting agendas and materials.
Maintain the Company’s corporate governance website.
Under legal supervision, assist with the preparation and filing of SEC forms and notifications and other materials with the New York Stock Exchange.
Anticipate, prepare and compile materials for board meetings as well as for directors outside of board meetings.
Serve as liaison with the Board of Directors and maintain their contact information.
Exercise sound judgment to coordinate the timely communication between directors and applicable company executives.
Provide administrative support by researching questions, obtaining information, coordinating and disseminating information and following up on progress and status on projects.
Assist in preparation of board and committee meeting minutes.
Establish and maintain board records and other corporate records as assigned.
Coordinate Annual Meeting.
Assist in the preparation and filing of the Proxy Statement.
Assist with managing the Board of Directors budget.
Assist with M&A work.
Provide backup assistance with work overload of other paralegals.
Must exhibit discretion and adhere to strict confidentiality expectations associated with the role.
other duties as assigned
MATERIAL & EQUIPMENT DIRECTLY USED:
Personal computer, printer, copy machine, fax machine and other general office equipment.
Typical office environment.
Physical requirements include lifting, climbing, extended sitting or standing, and other physical efforts that are normally required.
MINIMUM QUALIFICATIONS: Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
One or more years of college desired. Paralegal certificate or on-the-job training in a paralegal or executive administrative assistant role strongly desired. M&A experience is preferred. Experience in another business discipline, such as employment law, contract law, environmental, safety and health regulations, or ethics and compliance is a plus.
One or more years of corporate administrative experience at the Executive/C-Suite level, including relevant experience in a corporate legal department, and strong administrative, organizational and research skills are required.
Experience directly supporting a public company board of directors and interacting with senior executives is highly desired.
Proficiency in MS Office applications including Word, Excel, PowerPoint, Visio and Outlook is required.
Ability to quickly master new computer software programs/platforms/portals.
Superior verbal, written, and communication skills.
Excellent interpersonal skills and professional demeanor.
Highest standards of integrity and excellent judgment.
Ability to work both independently and collaboratively within a team.
Ability to work well under pressure, handle tight deadlines and balancing competing priorities.
Ruthless attention to detail.
Primary Location: United States-CO-Colorado Springs
Clearance Level required at Start Date: No Clearance Required
Travel: Yes, 15 % of the Time
Work Status: Full-time
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.