Full Job Description
OSMRE is looking for a talented, highly motivated, and professional for a Administrative Assistant position . This position is located within the Finance and Administration Directorate, Division of Financial Management in Lakewood, CO. Are you interested? If so, then don't miss this opportunity! We want your application today! Come join a rewarding team of employees within OSMRE who are located throughout the United States.
As a Administrative Assistant, you will:
Serve as the timekeeper and is responsible for all related functions including, but not limited to, time card completion, staff reporting, and tracking and monitoring of leave.
Provide support in the front office organization for the Division of Financial Management (DFM). Supports the maintenance of procedures, directories, and administrative files for periodic updates working with all field offices and the Division to gain and consolidate their input on processes.
Develop and distributes material for meetings and prepares reports for the Division highlighting information on program status of initiatives, and other subjects. Attends meetings with the Division for the purpose of providing support and tracking decisions and action items.
Maintain records of expenditures and assists in coordinating fiscal matters within the office, including the preparation and coding of budgetary and accounting documents and forms.
Occasional travel - You may be expected to travel for this position.
Job family (Series)
0303 Miscellaneous Clerk And Assistant
Conditions of Employment
You must be a U.S. citizen.
Background investigation may be required.
Subject to financial disclosure requirements. You cannot own any direct or indirect financial interest in a coal mining operation.
Males born after 12/31/59 must be registered for Selective Service or meet an approved exemption.
A one-year probationary period may be required.
Only experience and education obtained by the closing date of this announcement will be considered.
Applicant must possess one year of specialized experience with the particular knowledge, skills and abilities to perform successfully the duties of the position that are typically in or directly related to the position to be filled. To be creditable, specialized experience must have been equivalent to the same or next lower grade level in the Federal service, or comparable pay band system. Qualifying experience may be obtained in the private or public sector. Specialized Experience is defined as: Providing support on matters concerning office initiatives for the front office organization, electronic files management and records maintenance; use various office automation systems and software to prepare and process a diverse array of administrative support documents, facilities liaison, budget implementation, tracking and retrieval of budget expenditures and reports, special studies, and miscellaneous clerical and administrative functions.
For more information, please click on: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-clerk-and-assistant-series-0303/
You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies."
Time-in-grade restrictions apply. Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade requirements contained in 5 CFR 300, Subpart 5.
Please make sure your specialized experience/requirement(s) can be identified in your resume.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
IMPORTANT: Human Resources is not permitted to "read between the lines," make assumptions about, or infer what duties you performed in your work history. To ensure that we can credit your experience, we recommend that you update your resume to specifically address the duties described above. One year of experience refers to full-time work. Your resume mustinclude the number of hours worked per week.
Substitution of education for specialized experience is not applicable to this vacancy.
REMOTE TELEWORK: OSMRE has determined that the duties ARE not suitable for remote work and requires the selectee to perform work at the duty location stated in this vacancy announcement.
TELEWORK: OSMRE has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework at supervisor's discretion.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. For more information visit: Selective Service.
E-Verify: DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit https://www.e-verify.gov/
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): These programs apply to employees who have been or may be involuntarily separated (e.g. reduction in force, declining to relocate/transfer outside their local commuting area) from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal or Removal Notice; SF-50 that documents the RIF separation action; or Removal and most recent performance appraisal.). For more information visit: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
Financial Disclosure: Candidates for employment are required to submit a "Statement of Financial Interests." Selectee will be required to file Forms OGE 450 and DI 1993 upon entrance on the job and annually thereafter to avoid any conflict of employment and financial interests. Every OSMRE employee is prohibited from owning any direct or indirect financial interest in a coal mining operation, in accordance with 30 CFR 706. The financial interest of an OSMRE employee's spouse, minor child or relative living with the employee is imputed to the employee. A new employee owning any interest in coal mining operations will be required to divest themselves of the interest.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Upon receipt of your completed application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following competencies required to perform the work of this position. You will be evaluated on the following competencies:
Attention to Detail - (Is thorough when performing work and conscientious about attending to detail.)
Planning and Evaluating - (Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.)
Writing - (Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.)
Financial Management - (Prepares, justifies, and/or administers the budget for program area; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies.)
Please follow all instructions carefully.
Errors or omissions may affect your rating.
To preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/10842732.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Required: Your resume showing relevant experience and dates (for full consideration you must include month/day/year) of experience and work schedule for each (e.g., part-time XX hours per week or full-time). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional)
SF-50 (Notification of Personnel Action). If you are a current or former Federal employee, you MUST submit a copy of your latest non-award SF-50 (Notification of Personnel Action), and any other SF-50 that verifies status, reinstatement eligibility, tenure and highest permanent Federal civilian grade held.
College Transcripts: If this vacancy announcement requires positive education to qualify or allows substituting education for experience, and you are applying based on it, you MUST submit a copy of your college transcript or equivalent documents to support your education. Transcripts must include applicant's name, name of the college or university and date the degree was conferred.
Foreign Education: To receive credit for education completed outside the United States, applicants must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For further information, visit: Foreign Education
Note: You must submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA.
Must have been hired under competitive examining procedures to a time limited appointment with a land management agency.
Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND
Must have performed at an acceptable level.
Must have been hired under competitive examining procedures to a time limited appointment with a land management agency,
Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years;
Must apply for position within 2 years after separation,
Must have been separated for reasons other than misconduct or performance; AND
Must have performed at an acceptable level
Public Land Corps (PLC) Hiring Authority: Submit a Copy of your "Certificate of Eligibility for Noncompetitive Hiring" along with a copy of your "PLC Participant Verification Work Hours Sheet." For more information please click: https://www.doi.gov/sites/doi.gov/files/elips/documents/public_land_corps_hiring_authority.pdf
Special Employment Program Documentation: If you are applying based on eligibility for a special employment program/authority such as Veteran Recruitment Authority (VRA), Severely Disabled, 30% or more compensable disabled veteran, VISTA, or Peace Corps returnee, you MUST submit supporting documentation (e.g., DD-214, SF-15, Vocational Rehabilitation certification/medical documentation, certificate of program completion, etc.), in order to establish program eligibility.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Family of overseas employees
Family members of a federal employee or uniformed service member who is, or was, working overseas.
Federal employees - Competitive service
Current or former competitive service federal employees.
Individuals with disabilities
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Peace Corps & AmeriCorps Vista
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Clarification from the agency
You may apply to this position if you are a Status Candidate (Merit Promotion, VEOA, Land Management Eligible), and/or a Non-Competitive Hiring Authority Eligible (VRA, 30% Disabled Veteran, Certain Military Spouse, Schedule A, Certain Peace Corps/VISTA Employee/Volunteer, Certain Former Overseas employee, Foreign Service Employee, CTAP/ICTAP, Interchange Agreement Employee, or if you are employed under a Miscellaneous Authority not regulated by the U.S. Office of Personnel Management).