Executive/Personal Assistant to CEO - Starfish Labs

Starfish Labs Inc - San Francisco, CA

Full-time | Contract

Who we are

Starfish is a co-working group and startup incubator with a focus on emerging technologies. Started in April of 2018, our flagship venue, Starfish Mission, has grown into a hub for the local Bay Area blockchain and "Web3" community. Starfish has over 35 member companies that are based out of the space, has run over 300 industry focused events to date and offers incubation services and resources to new startups. Learn more about us at www.starfishcommunity.com.

Some our topics/specializations include:
DeFi, Dapps, Trading/Portfolio Management, Enterprise, Emerging Technologies, AI, IoT, 5G and Robotics, Startup Showcases (Demo Days)

We are hiring an Executive/Personal Assistant to the CEO

This role is 80% business, 20% personal assistance.

In this role, you will utilize your keen attention to detail and organizational skills as you manage the CEO's complex calendar, coordinate travel arrangements, acting as a liaison between community members, investors, vendors and high-profile clientele.

The ideal candidate should have an outstanding track record providing fast-paced executive support with a professional background in marketing or communications. Candidates with relevant experience from any kind of background or industry are welcome to apply.

You must have a keen interest and passion for emerging technology communities, specifically with a focus on the blockchain industry. This role will allow you to immerse yourself in a strong ecosystem of founders and pioneers.

Tasks & Responsibilities

  • Manage the CEO's schedule and travel plans
  • Client interactions, relationship management
  • Event preparation, event orders, event management support
  • Simple design work, often on short notice
  • Managing and collaborating with the CEO's remote assistant
  • Create compelling presentations
  • Manage and review team schedules
  • Reservations, food and drink orders
  • Events support
  • Delegate routine tasks to the CEO's remote assistant
  • Basic social media management

You should be able to handle a variety of tasks on an ongoing basis in a fast-paced startup environment.


You should either be familar with these tools, or able to get up to speed:
CRMs (Copper), Google Sheets, Docusign, Canva, Hootsuite, Splashthat, Google Ads, Squarespace, Adobe Illustrator, Camera/Video Equipment and basic editing software


This role is based out of the Starfish San Francisco HQ Location. Occasional travel may be required. You will get access to key industry events and conferences on a regular basis.


Full-time/part-time opportunities available. This is an introductory level role with opportunity for fast advancement. We are looking for someone to start immediately.

Why work with us

Starfish has established itself since April 2018 as a leading hub for blockchain and emerging technology events and co-working with visibility in the SF Bay Area and on an international level.

Whether you are looking to establish yourself as a rockstar executive assistant, or aim to gather experience to get into an operations role in a startup, co-working operation or incubator, or eventually start your own startup, we are happy to work with you and support you as a team member in your growth and your career.

How to Apply

Please submit a cover letter/message as well as your resume and answer this question: "What interests you about this role?" We are looking for a suitable candidate to start immediately. We will only consider applicants who follow these directions.

Job Types: Full-time, Contract

Salary: $20.00 to $25.00 /hour


  • project management: 1 year (Preferred)


  • Bachelor's (Preferred)


  • San Francisco, CA 94103 (Required)

Work authorization:

  • United States (Required)

Full Time Opportunity:

  • Yes

Additional Compensation:

  • Bonuses

Work Location:

  • One location


  • Flexible schedule

This Job Is:

  • Open to applicants who do not have a high school diploma/GED
  • A job for which all ages, including older job seekers, are encouraged to apply
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • Open to applicants who do not have a college diploma
  • A job for which military experienced candidates are encouraged to apply
  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more