As an HR Assistant (Rec/Place/OA) for the VA Southern Nevada Healthcare System, you will perform work in support of recruitment & placement functions and be responsible for processing of students, Fee Basis, Locumns, Contractors, Interns etc. This position provides assistant services to Staffing Specialists. Incumbent will be assisting Specialists in recruiting and appointment for Title 5 GS and WG positions, Physician, Dentists, other Title 38 positions and/or Title 38 Hybrid positions.
Exercises considerable independence in performing recruitment and placement tasks involved in filling a variety of Title 5 clerical, administrative, technician, semi-skilled wage grade Hybrid title 38, Title 39 positions.
Analyze vacant positions to establish the knowledge, skills, and abilities required for effective work performance.
Determines and utilizes recruitment sources known to produce qualified candidates.
Create, maintain, and close Vacancy Announcement Folders.
Advises selecting officials on hiring procedures and requirements.
Assist applicants with application procedures and requirements and updates them on the status of positions.
Evaluate applications and qualifies applicants against staffing and qualification requirements.
Ensure pre-employment physicals and random drug screens are schedules, and completed.
Conducts the Recruitment and Placement section of new employee orientation.
Assist the HR Specialist in determining pay and preparing standard memorandums for setting pay.
Processes a ful range of personnel actions using a variety of databases and software applications including E-OPF, USA Stafing, WebHR, HR Smart.
Other duties as prescribed.
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
7:30 am - 4:00 pmor 8:00 am - 4:30 pm - Alternate Monday's will have a change in tour to 7:00 am - 3:30 pm to provide New Employee Orientation.
This is not a virtual position.
HR Assistant (Rec/Place/OA)/04130A, 04131A
Financial Disclosure Report:
Job family (Series)
0203 Human Resources Assistance
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
You may have to pass a pre-employment TB test prior to beginning employment.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/31/2020.
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For GS-05 position: N/A . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
GS-5 Specialized Experience:
One year of specialized experience equivalent to at least the GS- 4 level in Federal service. Specialized experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Examples of specialized experience: include previous experience working in a human resources office as a clerk or assistant where you performed duties such as answering questions and advising applicants of job opportunities, explaining application procedures, and providing administrative assistance to a human resources professional.
4 years education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. (Transcript required)
GS-5 Education/Specialized Experience:
Applicants may also combine education and experience to qualify at the GS-05 level. You must have an equivalent combination of post-high school education (beyond the 2nd year) and specialized experience that may be used to meet the total experience requirements. NOTE: You must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation.
GS-06 Specialized Experience:
One (1) year of specialized experience equivalent to the GS-05 grade level, related to the duties of this position? Typically we would find this experience in work within the field of Human Resources or a field that is closely related to the work of this position, which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties as a Human Resources Assistant at the developmental level. Specialized experience would include previous experience working in a human resources office as a clerk or assistant where you performed duties such as answering questions and advising applicants of job opportunities, explaining application procedures, providing administrative assistance to a human resource professional, posting job vacancies, conducting some recruiting activities under the direction of a human resources professional, and reviewing application packages for completeness.
6 months of graduate education that is directly related to the work of this position.
Ability to type 40 words per minute using electric typewriters and personal computers (applicants must ensure that they indicate their typing in the questionnaire or they will not be considered for this position).Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You will be rated on the following Competencies for this position:
HR Information Systems
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Work is mostly sedentary with some movement to transport files weighing no more than 25 pounds. Bending and stooping is required for maintenance of files/records. Work is performed in an office setting. Work area is adequately lighted, heated, and ventilated.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Transcripts must be submitted with your application if you are basing all or part of your qualifications on education.
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Special Employment Consideration:
VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members:
Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
To apply for this position, you must provide a complete Application Package which includes:
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
DD-214/ Statement of Service
Disability Letter (Schedule A)
Disability Letter (VA)
Proof of Marriage Status
Separation Notice (RIF)
SF-50/ Notification of Personnel Action
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
Most recent SF-50 if you are a current or former Federal employee
An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
Examples of appropriate SF-50's include:
Within grade increases at the highest grade held; or
Promotions with an effective date more than one year old; or
SF-50's at the highest grade held with an effective date more than one year old.
When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.