Administrative Assistant

Premier Talent Partners - New York, NY

ContractEstimated: $36,000 - $46,000 a year
Skills
Premier, NY is partnering with several New York City clients who are seeking an Administrative Assistant. The Administrative Assistant position provides support to all departments by completing a variety of administrative, clerical, reception, and project-based work.

Responsibilities:
Greets visitors and answers and screens incoming calls
Performs general administrative duties such as copying, faxing, and filing
Tracks and purchases office and kitchen supplies after receiving purchasing approval
Maintains conference rooms, kitchens, and common areas
Manages calendar appointments and schedules meetings
Conducts internet research and summarizes findings
Inputs, maintains, and verifies accuracy of data
Assists with drafting, formatting, copy-editing, proofreading, and fact-checking memos, reports, presentations, spreadsheets, and other documents
May assist with special projects such as conducting compliance tests of documents using Section 508 accessibility standards or coordinating the company’s Institutional Review Board (IRB) activities
Assists with developing and improving company document templates
May participate in planning company events
Performs other duties as assigned

Qualifications:
Courteous and professional in person and on the phone
Demonstrated aptitude and enthusiasm for learning as well as integrity, flexibility, and collaborative approach to work
Strong information-gathering and analysis skills
Able to work occasional evenings and weekends
Able to use basic office equipment such as fax machine, copier, etc.
Able to maintain confidential records and information
Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers
Strong organizational skills, attention to detail as well as oral and written communication skills
Able to prioritize tasks and meeting deadlines in a fast-paced environment
Premier is a boutique staffing firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, Human Resources, Operations, and Customer Support roles.

“Pursuant to the Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.”