Company Description:
Live the Life Ministries is a faith-based nonprofit headquartered in Tallahassee Florida. Celebrating its 25th anniversary, Live the Life is a statewide organization with offices in Tallahassee, Jacksonville, Orlando, and Panama City, providing individuals and couples the practical tools, skills and resources needed to transform marriages and families. Live the Life is recognized nationally in the marriage and relationship education field.
JOB DESCRIPTION
The Accounting Coordinator reports directly to the Full Charge Bookkeeper (FCB) and will primarily be responsible for recording Accounts Payable, Accounts Receivable, and assisting with other General Ledger and financial reporting processes.
Based on the duties described below, this is a Full-time exempt position with benefits.
Scope of Responsibilities:
Principal activities include providing a variety of recordkeeping services including but not limited to accounts payable, accounts receivable, bank deposits, and general ledger. Additional activities include providing back-up administrative support as needed.
Detailed Responsibilities:
Cash Receipts
- Review, record, and reconcile daily cash receipts to bank deposits.
- Monitor balances in checking accounts
- Make bank deposits
Accounts Payable
- Review all invoices for correct verification, coding, approvals, and overall accuracy
- Process, enter and post accounts payable for weekly check runs.
- Process and post approved grant checks from all funds.
- Verify and prepare payment for approved staff expenses.
- Assist in preparing checks for signature and mailing.
- Review “requests for payment” for all payments made to independent contractors to determine if amounts to be paid comply with contractual agreements with the contractors.
- 1099 reporting and preparation
General Ledger
- Assist the FCB in preparing and reconciling general ledger accounts.
- Assist in conducting the timely month-end closing.
- Assist with research, collect, compile, and analyze information from various sources on a variety of specialized accounting topics.
- Assist with preparing and distributing in a timely fashion various ad-hoc accounting-related reports.
Administrative Support
- Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
- Assists and supports the FCB in preparation of internal or external audits.
- Manage company van rental process
- Other duties as assigned by the President and FCB
Desired Qualifications:
- Associate degree or Technical Certifications with major course work in accounting or a related field.
- 2-3 years accounting experience including payroll and accounts payable.
- QuickBooks online (required)
- Knowledge of GAAP and FASB requirements as they apply to nonprofit agencies
- Knowledge of accounting procedures and 1099 preparation.
- Proficiency in Microsoft Office, specifically Excel and Google Workspace
- Attention to detail with accurate data entry skills.
- Proven ability to meet deadlines.
- Organized and capable of managing multiple tasks and priorities.
- Must be flexible to adapt quickly to a growing organization.
Physical Requirements Position requires minimal lifting (up to 50 lbs.); majority deskwork
Benefits
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Job Type: Full-time
Pay: $41,899.00 - $46,999.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Tallahassee, FL 32309: Relocate before starting work (Required)
Work Location: In person