Office Assistant 3 - Non-Perm

State of Washington Dept. of Corrections - Monroe, WA3.4

Full-time
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Description

MONROE CORRECTIONAL COMPLEX (MCC)
OFFICE ASSISTANT 3
Non-Permanent

The Department of Corrections is seeking a highly motivated and qualified individual for a non-permanent position of Office Assistant 3 (OA3) for the Monroe Correctional Complex (MCC)/Special Offender Unit (SOU). This position reports directly to the Disciplinary Hearing Officer. This bulletin may be used to fill additional permanent and non-permanent OA3 vacancies at MCC.

The Monroe Correctional Complex is a 2400 bed male all-custody level facility located 30 miles northeast of Seattle. The complex consists of five units; the original "reformatory", a large mental health inpatient treatment unit, a sex offender treatment unit, an intensive management unit and a minimum custody unit that also houses community corrections violators, much like a jail. Monroe is considered the hub of medical and psychiatric care for DOC. It is located close to University of Washington and Harborview Medical Center. MCC provides care for the sickest and most complicated patients in our system. In all, MCC houses approximately 2,500 offenders and employs approximately 1,200 staff.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

To be considered for this opportunity, please apply directly to careers.wa.gov, AND include a one page letter of interest that answers the question "How will your attitude, work ethic, and skills and abilities be an excellent fit for our organization?", a current resume, and minimum of three professional references with your application to include phone number and email address.

Duties
The Office Assistant 3 uses independent judgment in the performance of clerical duties.
This position is located in the SOU Administrative Building at the Monroe Correctional Complex; however does require occasional work inside the prison and contact with incarcerated individuals who live in the units.

This position requires the ability to remain working on a computer for long periods. The position also requires flexibility and adaptability to all policies and procedural changes.

Duties include, but are not limited to:
Process Disciplinary Hearing forms and related attachments
Enter all relevant information into OMNI to include decisions and outcomes
Schedule the Major Disciplinary Hearing adhering to WAC rules
Prepare and submit electronic requests for continuances to the Superintendent
Print appropriate paperwork and assign out for signatures.
Make and distribute copies; forward appeals and all paperwork to appropriate staff
Respond to Offending Kites, Public Disclosure Requests and the State's Attorney General's Office, or any other correspondence
Maintain disciplinary hearing files/Infraction Reports, and Confidential Information Reports
Produce Monthly and Quarterly Reports as requested
Assist with final disposition of Contraband and Evidence
Complete reasonable requests at the direction of the Disciplinary Hearing Officer.
Other duties as assigned
Qualifications

Required Qualifications:
High School Diploma or equivalent (GED)
Two (2) years of clerical experience in an office setting
OR
Comparable college or business school coursework in criminal justice, business administration, public administration or other closely allied field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent.

Preferred/Desired Qualifications:
Two years of office experience performing secretarial and general administrative duties that require keyboarding and/or typing at a net speed of 40 words per minute or faster.
Must respect and maintain confidentiality.
Intermediate-level proficiency with Microsoft Excel, Microsoft Word, Outlook, SharePoint and other related programs.
Ability to work independently; read, understand and interpret policies and procedures; work effectively with others, communicate effectively both in written and verbal.
Knowledge of office procedures and practices, business management practices, research methods and data collections, communication and correspondence practices.
Demonstrated ability to adapt to change quickly
Demonstrated time management skills.
Demonstrated ability to prioritize effectively to meet workload demands.
Ability to multitask and work in an environment
Supplemental Information
Veterans Preference Points Qualification
In order to be eligible to receive Veterans Preference Points, as noted in the Agency Wide
Questions, you will need to attach a legible copy of your DD214 to your application OR email a copy to catherine.chulick@doc.wa.gov, by close of the job posting. If this information is not received by the closing date - no additional points will be applied to your final examination score.

SUPPLEMENTAL INFORMATION:
'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:
Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
This position may be represented by a Union Shop.

Only complete applications will be considered. Please ensure the application is complete, with employer and supervisor addresses and telephone numbers and that all other blocks of information are complete, to include the reason for leaving prior employment. Incomplete applications may eliminate the candidate from further consideration.

We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
Respectfully acknowledge people's differences and recognize these differences as important and valuable.
Promote inclusiveness.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email catherine.chulick@doc.wa.gov or call us at (360) 794-2660. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.