We are seeking an ambitious, energetic, creative, and enthusiastic Event Planner to join AIG’s events team. This person will manage and produce internal and external US and International meetings and events supporting the Office of the CEO and will report into the Head of Events. This person will be responsible for the planning of events from conception through completion while providing outstanding client service in a fast-paced environment. This person should be a team player who is passionate about hospitality, detail oriented, and highly creative. This is a full-time position that will require 3 – 4 days in the office based in our Midtown Manhattan location.
Ensure flawless execution of meeting and event logistics including management of venue, production, food and beverage, content, agendas, transportation and budget.
Experience managing multi-faceted, complex meetings with end to end planning for multiple days.
Negotiate contracts and oversee the execution of numerous third party vendors, including DMC’s, hotels, caterers, AV, décor, and printed marketing materials.
Work closely with Marketing and Communications on all event collateral such as signage, promotional inventory, messaging and branding, and presentation materials.
Responsible for developing meeting and event expenses to report to Senior Executives following each meeting and event.
Communicate regularly with executive stakeholders on meeting and event status, objectives, and agenda items from pre-launch through program execution.
Contribute to the creation of agenda items and business sessions that are aligned with business strategies and broker/client needs.
Partner internally to create communication plan, including invites and other promotional event marketing communications.
Utilize Cvent to register and track meetings and events, manage registration and event spend. This person will need a working knowledge of Cvent.
Manage VIP special projects and oversee executive logistics.
Evaluates program impact and plan for continuous improvement. Propose new ideas to improve the meeting and event planning and implementation process.
Bachelor’s degree with 7+ years in event management, preferably in professional or financial services.
Strong meeting and event management skills with demonstrated ability to identify opportunities for innovation and continuous improvement, and ability to execute projects in a timely manner.
Ability to work in a fast-paced, matrixed organization and to manage multiple competing priorities.
Strong negotiation, project, and time management skills.
Budget oversight skills including creation, management, analysis, and reconciliation.
Highly proficient in Microsoft Word, Excel, and PowerPoint.
Detailed understanding of meeting, event and conference contract terms and conditions and experience with contract negotiations. Demonstrated on-site meeting and event leadership.
Must be highly creative, enthusiastic, and take an interest in keeping up with the Industry trends.
Knowledge of audio-visual requirements is required.
Exceptional customer service skills and ability to work with C suite executives.
Excellent written and verbal communication skills.
Must have the ability to respond to conflicting demands which may be on an urgent and ad-hoc basis and prioritize appropriately.
Ability to be poised under pressure, flexible with time constraints, and changing schedules
Having golf knowledge is a plus.
This position will require 20% travel but may increase as the department grows.
- The base salary range for this position is $67,000-$95,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits Overview.
A look at our Benefits
We're proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing. We provide a variety of leaves for personal, health, family and military needs. For example, our "Giving Back" program allows you to take up to 16 hours a year to volunteer in your community. Our global mental health and wellness days off provide all colleagues with a paid day off to focus on their mental health and wellbeing.
We also believe in fostering our colleagues' development and offer a range of learning opportunities for colleagues to hone their professional skills to position themselves for the next steps of their careers. We have a tuition reimbursement program for eligible colleagues to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer
American International Group, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its policies and procedures reflect this commitment. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories such as sexual orientation. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
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AIG is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to [email protected]
. Reasonable accommodations will be determined on a case-by-case basis.
SM - Sales & Marketing
Estimated Travel Percentage (%):
Up to 25%
AIG Employee Services, Inc.