RSVP Administrative Assistant

Asian American Center of Frederick - Frederick, MD (30+ days ago)


Program: Retired and Senior Volunteer Program (RSVP) sponsored by Asian American Center of Frederick

Job Title: RSVP Administrative Assistant

Reports to: RSVP Project Director

Status: Part-time, up to 24 hours per week

Pay Rate: $12.00 per hour

Position Description: Under the general direction of the RSVP Project Director, the RSVP Administrative Assistant will manage the office,handle duties for upper management, and assist with functions of volunteer recruitment and retention whileworking for a dynamic and diverse nonprofit organization. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of the workload in a timely manner is key to success in this position.

RSVP Administrative Assistant Role: The RSVP Administrative Assistant will be responsible for general daily office operations, the weekly management of incoming data from community partners and volunteers, and assisting with the coordination and follow through of monthly events to include participating in outreach/appreciation events as assigned.

Responsibilities: Under the direction of the RSVP Project Director, the RSVP Administrative Assistant’s duties include but are not limited to:

  • Receiving, inputting, and processing all data provided by community partners and individual volunteers, pursuing collection of timesheets as needed, gathering and analyzing information about processes and programs; preparing reports, letters, and other documents for review and input for programs, policies, and activities
  • Manage daily workflow, ensuring that deadlines are met and work is completed correctly by developing, maintaining, and utilizing various administrative databases
  • Implement and monitor projects as directed by management, and see the projects through to completion, including individual/mass mailings, correspondence, reports, and various forms
  • Generate and compose correspondence, memos, emails and reports requiring some understanding of technical matters within the program as directed
  • Follow up and communicate effectively with community partners, vendors, staff, and volunteers
  • Assume responsibility for maintenance of office equipment, including computers, printers, and copy machines
  • Maintain office supplies by checking inventory and ordering items
  • Respond to questions and requests for information, including upkeep on social media
  • Answer incoming calls and assume other receptionist duties when needed

Minimum Qualifications:

Education: High School diploma/equivalent and four (4) years of related work experience.

Experience: Four years of administrative aide/office support experience.

Preferred Criteria: The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

Proficiency in Google Chrome OS and MS Office with expertise in Microsoft Word, PowerPoint and Excel

Possessing ability to analyze and revise operating practices to improve efficiency

Exceptional communication skills

Superior organizational skills and dedication to completing projects in a timely manner

Data collection, reporting, and analysis

Flexibility to work at varied times and in multiple environments within diverse situations

Demonstrates excellent written, oral communication, and problem-solving skills.

Detail oriented and comfortable working in a fast-paced office environment

Experience providing customer service to the general public

Teamwork

Job Type: Part-time