Administrative/Personal Assistant

Insight into Action - El Segundo, CA

Full-time

INSIGHT TO ACTION is a market research consulting firm. We combine in-depth industry, customer and competitive marketplace insights with creativity and client collaboration to create a credible, definable and measurable blueprint for action. We work with a wide array of B2B and B2C firms in dozens of industries.

As a Vistage Chair the partner, Michal Clements, coaches a highly selective group of emerging and proven leaders to grow their business and develop their teams.

ABOUT THE POSITION:

The Administrative Assistant performs administrative support for the partner and consultants. The core job is from 9 am to 5:30 pm with evening events once or twice a month, which you would set up and attend.

· Office administrative duties (phone coverage, travel, supplies, name tags, expense reports, expense reconciliation, etc.).

· Provide project-based administrative support to assigned projects

· Schedule meetings and confirm appointments

· Maintain Salesforce and provide reports

· Professional client contact by phone, email and in-person

· Attend WLLA, Penn and Vistage Meetings and events (set-up, greet and check-in guests, take photos, order food, etc.)

· Maintain client/project files. Ensure all files are centralized (electronic copy) upon project completion consistent with filing and retention system

· Occasionally support partner with personal tasks or errands

KNOWLEDGE AND SKILLS REQUIRED

· Software:

- Salesforce

- Google Sheets

- PowerPoint

- Microsoft Word

- Microsoft Excel

- Windows XP

- General hardware knowledge, including willingness to learn basic network administration

· Overall attention to detail, applied to proofing accuracy overall

· Excellent written and verbal communication skills

· Typing skills of 60 wpm with 100% accuracy

· Operation of standard business machines (e.g., computer, copier, fax)

· Professional telephone execution

· Travel knowledge

· Basic office management skills

· Pass background check, pass drug screen

Job Type: Full-time

Salary: $20.00 /hour

Experience:

  • Powerpoint: 3 years (Preferred)

Education:

  • High school or equivalent (Preferred)

Location:

  • El Segundo, CA (Required)

Application Question:

  • Willing/able to work one or two evening events per month

Typical start time:

  • 9AM

Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

Financial Duties:

  • Expense reports
  • Purchasing
  • Billing

Team Environment:

  • Working alone and with a team