Office Manager

iPic Entertainment - North Miami Beach, FL3.2

30+ days agoFull-time
About Us: iPic Entertainment strives to be our guest’s favorite destination for a night out on the town. Our newest facilities blend three distinct areas – a polished-casual restaurant, a farm-to-glass full-service bar, and our world-class luxury theater auditoriums – into a one-of-a-kind experience. Our unique concept offers a multi-faceted experience of dining, drinking and watching a movie in a luxurious setting. It’s a great way to enjoy a night out, under one roof with friends, family and colleagues.

Office Manager

Accountable for administrative support for Human Resources, Finance and Operations at the site level. In addition to financial record keeping and bi-weekly payroll, the Office Manager handles basic onboarding tasks (e.g. I-9 completion), Worker's Compensation reporting, Time Off, and Benefits Enrollment.

Responsibilities:
Preparation and processing of bi-weekly payroll for all team members.
Reviews and ensures accuracy of approved time sheets, tip reporting and service charges.
Maintain accurate records related to team incentives and promotions. Assist in communicating programs to team members and processing payments accurately and timely.
Maintains and updates filing system for the site. Retrieves information from files when needed.
Responsible for team member onboarding. Processes all new hire paperwork and assists with new hire orientation.
Assists with the preparation of team member documentation (i.e change forms, performance memos, etc.)
Updates team member notice boards and posts required State and Federal information.
Oversees Team Appreciation and Community Service activities.
Oversee iPic’s Applicant Tracking System opening and closing jobs, reviewing candidates and assisting Management team with interviewing and hiring decisions.
Compiles, analyzes data, prepares reports, oversees orders, completes inventory and invoice payments. Responsible for end of week/month reporting.
Monitor labor trends and bring substantial issues to the Senior General manager’s attention (overtime, work hours, etc.)
Maintain vendor invoices daily and keep inventory count on new items.
Order office supplies and uniforms.

Requirements:
Associate’s Degree in Business or related field; 3 years of experience in an office environment.
Payroll experience; ADP preferred.
Proficient in MS Office applications.
Strong planning and organization skills.
Strong analytical and research skills.
Position will require frequent standing, bending/kneeling, lifting and carrying up to 50lbs.

Leadership Requirements:
Provide leadership to site team, using interpersonal and communication skills to inform, influence, and encourage others.
Recognize the developmental needs of others by assessing skills and results; teach team members and managers to complete tasks as required.
Outstanding written and verbal communication skills, self-confidence, and professional maturity.
Good listener, patient in stressful situations and genuine in desire to resolve issues.
Demonstrate sound financial/business decision making using honesty and high integrity at all times.

Benefits:
Competitive base salary and annual bonus opportunity.
Company paid Life insurance and Short Term Disability insurance.
Medical, Dental and Vision Benefits, Flexible Spending Accounts, 401(k) and Paid vacation.
Discount Dining and Free Movie Tickets.
Discounts through Life Mart and Tickets At Work.
iPic Entertainment is an Equal Opportunity and E-Verify Employer and provides reasonable accommodations consistent with its legal obligations.