Full Job Description
Reporting to the Leasing Manager, the Leasing Specialist works directly with low-income and special needs tenants to apply for and maintain valid residential leases in Lantern's supportive housing buildings. This position requires experience with homeless and special needs population. The Leasing Specialist will need to be flexible in their schedules of office hours. The Leasing Specialist will report to the Leasing Manager.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Management of Supportive Housing Portfolio
Review and maintain tenant files, and ensure files contain all required supporting documentation for rental subsidy agencies, and syndicator requirements, which include LIHTC and Tax Credit
Responsible for vacancy management in accordance with Lantern's policies and procedures.
Request client applications from referral source for vacancies and coordinate interviews of applicants.
Meet and interview applicants for their assigned building portfolio.
Review and collect approved applicant eligibility documentation from Leasing Manager.
Assist clients with subsidy application preparation.
Send acceptance letters to clients after Leasing Manager's and Program Director's approval.
Coordinate move-ins in accordance with Lantern's policies and procedures.
Prepare monthly lease renewal notifications on or before 120 to 90-day lease expiration to tenants
Ensure timely completion of annual lease documents.
Track and provide monthly reports of lease renewals and annual documents for assigned portfolio.
Attend Building management meetings.
If applicable, delegate tasks to Leasing Assistant.
Review aging summary report to identify a need for interventions and evictions.
Oversee issuance of arrears notices.
Provide aging summaries to case management team and ensure follow up.
Review incident reports to determine the need for evictions.
Coordinate with property management accountants to request non-payment proceedings.
Coordinate with property management team to initiate holdover proceedings for clients whose housing subsidy has been canceled or who are non-compliant with building rules or engaging in criminal behavior.
Ensure compliance with policies on abandonment of units.
Monitor legal proceedings and coordinate with law firm as needed.
Other job-related functions, as assigned.
Required Education and Experience:
Minimum of 2 years of experience providing direct service to one or more of the following populations: persons living with AIDS /HIV, formerly and chronically homeless persons and families, young adults aged out of foster care, persons with mental illness, or persons in recovery from addiction.
Bachelor's degree, psychology, business administration, human services
Working knowledge of Low-Income Housing Tax Credits, Section 8, (NYCHA and HPD) DHCR, Rent Stabilization Law, Rent Guidelines Board and Fair Housing practices
Detail oriented and excellent organizational skills.
Must be flexible and able to work both independently and as part of a team.
Ability to interact and effectively communicate with all levels of staff and management both orally and written communication.
Knowledge of HIV/AIDS, mental health, substance use or chronically homeless population.