Procurement and Contract Coordinator

Commonwealth of Massachusetts - Boston, MA3.9

Full-time$57,000 - $82,000 a year
EducationSkills
The Department of Children and Families seeks dedicated child welfare professionals who are committed to upholding the Department’s fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. The Department’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning.

GENERAL STATEMENT OF DUTIES:
The Procurement and Contract Coordinator is a position which provides an opportunity to learn a wide variety of procurement and contracting activities and includes communication with Central Office Program Managers, Regional and Area Office staff, providers and other state agency staff. The Procurement and Contract Coordinator will function as part of the Procurement and Contract Team, working as a liaison with agency staff, providers and oversight agencies. This position will be responsible for contracts, provider qualifications, COMMBUYS and supporting the Supplier Diversity Program. The Procurement and Contract Coordinator will interact with a variety of staff internal and external to resolve any issues related to contracting, provider qualification and encumbrance quality assurance. This position also includes entering data on MMARS (Massachusetts Management Accounting Reporting System), FamilyNet (the Department’s internal system), the PDM system (Provider Data Management) and COMMBUYS (the Commonwealth’s electronic procurement system). Ideal candidates will possess excellent organizational skills, basic knowledge of the state procurement and contracting policies and familiarity with the provider qualification process, experience with COMMBUYS and an interest in furthering their professional development.

Specific responsibilities and duties of the Procurement and Contract Coordinator:

Serve as a procurement and contract liaison to assigned Regions and Central Office Program Managers for specific contract services and commodities
Process all contract documents and review for accuracy and compliance with applicable procurement laws and regulations
Enter encumbrances and the distribution of supporting documents on MMARS and FamilyNet
Enter and maintain MSA vendors on MMARS and FamilyNet Tables
Provide accurate and timely assistance to DCF and provider staff related to procurement and contracting as requested
Take a lead role in the provider qualification process, a preliminary evaluation of the financial health/risk and an assessment of an entity’s ability to provide the proposed services
Participate in COMMBUYS training and implementation teams
Enter all procurement and contract information on COMMBUYS
Assist and support in the implementation of improvements to the SDP program
Complete other assignments including but not limited to contract monitoring, regulatory compliance, information requests, and participation in Chapter 257 rate reviews as requested
Assist in the development of a Procurement and Contract Operations Manual
Participate in meetings and/or on committees as directed by supervisor
Attend relevant trainings as requested by supervisor or Procurement and Contract Manager

PREFERRED QUALIFICATIONS:
Understanding and commitment to DCF mission and values
Experience managing Purchase of Service contracts and attachments
Ability to work in an organized manner with attention to details
Ability to provide clear, concise oral and written communication
Ability to establish and maintain effective working relationships
Ability to coordinate numerous projects simultaneously to successful completion
Familiarity with the COMMBUYS system
Ability to work independently and collaboratively
Interest in continuous learning
Familiarity and knowledge of MMARS and the Commonwealth’s Information Warehouse
Thorough familiarity and knowledge of PC's and information technology, including spreadsheets and database software such as Microsoft Excel and Microsoft Access
  • Please ensure that you attach a resume with your application submission to this requisition.
Pre-Hire Process:
A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori and click on "Information for Job Applicants."

As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth’s website.

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions, please contact the CYF Office of Human Resources at 1-800-510-4122 and select option #2.

Qualifications

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

  • Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Official Title: Program Coordinator II
Primary Location: United States-Massachusetts-600 Washington Street
Job: Administrative Services
Agency: Department of Children & Families
Schedule: Full-time
Shift: Day
Job Posting: Feb 5, 2019, 2:36:54 PM
Number of Openings: 1
Salary: 57,245.50 - 81,952.52 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Diane Chang - 617-748-2104
Bargaining Unit: 06-NAGE - Professional Admin.
Confidential: No