Medical Records Clerk

Terra Firma Solutions, Inc. - Oklahoma City, OK (30+ days ago)

Medical Record Clerk

The medical record clerk shall perform any of the following tasks in which they are assigned in the execution of medical and administration support:

  • Attend SRP events as determined by the needs of the state and individual units
  • Telephoning/Emailing Soldiers and Physician/Dental offices to obtain information as directed by the Case Manager
  • Provide dedicated assistance in support of medical Case Management
  • Obtain completed Release of Information Form from Soldiers.
  • Generate official memorandums.
  • Responsible for tracking medical status of ALL assigned Soldiers and maintaining accurate reports of all cases
  • Responsible for medical and administrative charting in eCase and MEDCHART
  • Provide maintenance and accountability of Soldier Service Treatment Records in accordance with Army Regulation (AR) 40-66.
  • Scan and upload Medical/Dental documents into the Health Readiness Record (HRR) program
  • Organize & File Medical/Dental documents into Soldiers’ hard copy Service Treatment Records.
  • Accurately index uploaded Medical/Dental documents
  • Process all STR requests to include active and retired/discharged Soldiers as well as Interstate Transfers in a timely manner.
  • Assist in scrubbing MEDPROS data/spreadsheets before SRPs to assist in early identification of non-deployable Soldiers
  • Review Order Logs and process accordingly when Soldier’s status changes
  • Organize and process Discharged STRs in Record Holding Area to include scanning, indexing and filing
  • Complete State Validation Rosters to verify accurate data processing of STRs
  • Maintain automated referrals indicated in MEDCHART
  • Perform data entry into MEDCHART or other military medical databases of Soldier’s administration and medical statuses.
  • Submit case processing, medical documentation, and profile concerns to military/contacted provider.
  • Follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, to include the AR 40-501 and other applicable guidance.
  • Ensure all medical documentation received from the Soldier, Medical Readiness NCO or physician office is received and placed in HRR, as well as the Soldier’s STR.
  • Ensure Records Manager or delegate is provided with all relevant Medical/Dental documentation.
  • Adhere to Health Insurance Portability and Accountability Act of 1996 (HIPAA) standards and guidelines.
  • Log in eCase and MEDCHART any contact with SM (email, voice call, or personal interview).
  • Communicate with Medical Readiness NCO regarding determined medical status of Soldier.
  • Report Medical Readiness to the Commander or his/her designated representative.
  • Provide a weekly report on number of referrals initiated, active cases and closed cases.

Qualifications / Requirements

  • 3 years of MEDCHART Esxpereince
  • 3 years of eCase Experience
  • 5 years of Medical Record Clerk Expereince
  • 3 years of Military Knowledge / Background
  • Associates Degree

Hours of Work:

Monday through Friday 7:00 am to 4:30 pm.

Job Types: Full-time, Contract


  • Military Knowledge / Background: 3 years (Required)
  • Medical Records: 3 years (Required)
  • MEDCHART: 3 years (Required)
  • eCase: 3 years (Required)


  • Associate (Required)


  • Security Clearance (Required)

Work authorization:

  • United States (Required)