Project Coordinator

CI Group - Tampa, FL



The Project Coordinator’s role entails supporting the sales team in attaining the monthly as well as annual targets and owning the quote/order entry process. They resolve all complex inquiries from the clients and ensure customer satisfaction by communicating effectively with sales team, designers and vendor representatives. They are responsible for a variety of administrative functions essential for everyday operation of Khameleon (business software) and the organization.


  • Supporting sales by owning the order fulfillment process; includes assisting in attaining sales goals as well as ensuring efficient handling of customer orders.
  • Preparing quotes and processing orders; preparing on-demand monthly, weekly or daily sales analysis as required by sales team and updating status of sales orders in Khameleon.
  • Create quotes based on specifications provided by others for first 6 months, while learning to research past orders and specify furniture from day to day standardized programs
  • Place client orders by cutting and sending purchase orders to furniture and labor vendors
  • Track shipments and deliveries with manufacturers and freight companies for first 6 months, while learning to work with internal and external parties to create realistic installation schedules to coordinate with client’s work
  • Communicating status of orders and ensuring accurate information is sent to customers.
  • File punch and warranty claims with manufacturers
  • Train to double check specs against scope of work
  • Opportunity for local on-site visits, 1-4x per month, will train with pm and install during first 6 months
  • Assisting in the implementation of policy and procedures and suggestions as developed by the Project Coordination Manager
  • Maintaining an efficient work environment; attending internal meetings as needed and suggesting process improvements to Project Coordination Manager
  • Contributing to our company culture!
  • All other duties as assigned


  • Passionate, hard working and well organized professional with power to prioritize and multitask in a fast paced, high stress environment while maintaining excellent and polite communication skills.
  • Should exert sound judgment, discretion and preserve confidentiality and is a good liaison with all other department members.
  • Has the ability to meet deadlines and pay attention to detail; work in a team environment but also able to work independently without direction.
  • Flexible to work in non business hours, possible overtime required.


  • Preferred, but not required: 1 to 2 years college education; AA degree or equivalent
  • Beginner level PowerPoint skills and intermediate level Excel and Word skills. Ability to use order entry system similar to Team Design/Khameleon/Dealer Choice/Hedberg


  • Occasional lifting up to ten pounds
  • Must be able to work in a climate controlled, office environment
  • Vision must be good or corrected to normal to perform normal job duties
  • Hearing must be good to have the ability to understand information to perform job duties
  • Ability to read and write in English in order to process paperwork and follow up on any actions necessary
  • Sitting for extended periods of time
  • Manual dexterity needed for keyboarding and other repetitive tasks

Job Type: Full-time

Salary: $42,000.00 to $48,000.00 /year


  • Customer Service: 2 years (Preferred)

Work authorization:

  • United States (Preferred)