Marketing Project Manager/Producer

O'Reilly Media - Boston, MA2.5

About Your team:
O’Reilly provides technology and business training, knowledge, and insight to help companies succeed in the face of huge economic and technological shifts confronting businesses today. O’Reilly shares this information primarily through our online learning platform and at our global conferences. Our team of smart, driven marketers work together to shape our brand and product stories, then communicate these messages to a variety of B2B and B2C audiences.

About the Job:
Working from our downtown Boston location, and reporting to the Creative Director, you’ll help define and implement a rock-solid workflow that empowers our team of writers, print and digital designers, video creators, and coders to produce consistently excellent marketing materials. It’s important to note, this position is all about managing the creative process—it is not a software development project management position. If you have a point of view about what makes the creative process different, please tell us about that in your cover letter.

From inspiring our internal clients to draft thoughtful creative briefs, to evangelizing a “consensus feedback” approach that helps secure a high-level of client satisfaction and timely final approvals, your day-to-day duties will require lots of collaboration with both “requesters and doers.” Additional duties include, but are not limited to:

Working with our team to evaluate and integrate our project management software, InMotionNow, into our desired workflow
Training creative and client teams how to use project management software and troubleshooting issues as they arise
Capturing ongoing process improvement recommendations and working with our software vendor to implement “tweaks” that improve our workflow over time
Organizing project and campaign kick off meetings
Assigning creative teams and managing their workloads
Supervising production schedules
Shepherding review and approval cycles
Communicating deadlines and helping the team consistently deliver on time
Identifying resource efficiencies and implementing process updates accordingly—ongoing
Scoping projects and developing optimized, but realistic delivery timelines
Participating in quarterly process review and improvement planning
You’ll deliver value to the company, and grow your career, by meeting or exceeding the key performance indicators aligned with the implementation and evolution of our production process over time.

Job Details:
You’ll be working in a fast-paced environment where juggling deadlines, managing change, and making clients happy are all part of a good day’s work. You’ll manage the on-time delivery of an expansive array of deliverables that include, but are not limited to:

Sales enablement materials

Customer-facing emails


Conference and events materials

Landing pages


Banner ads

Long form content pieces


White papers

Learning materials, including online training


Book promotional “blurbs”

About You: Knowledge, Skills and Abilities

The successful candidate must have a proven track record of successfully implementing collaboratively-focused creative process—this is not a software development project management position. You must be able to tell us your story—how have you done this sort of work before, what were the challenges, and what were the outcomes?

You’ll have a general understanding of channel-specific content creation best practices, that when implemented in our work, improve marketing results over time. You must understand how integrated marketing strategy works and be able to facilitate the production of deliverables that support business objectives at the tactical level.

Demonstratable expertise with the InMotionNow project management solution is highly desirable. If you’re not familiar with this tool, check it out and let us know what you think. Previous experience with creative project management tools such as Basecamp or Teamwork is a must. Bonus points for experience with Marketo, PowerPoint, Keynote, SalesForce, and the Adobe Creative Cloud. You must be comfortable working in a Google-drive environment.

Competency Profile

To be considered, candidates must be:
Organized and accountable
Meticulous (especially when it comes to proper grammar and punctuation usage)
An excellent written and verbal communicator
Able to explain the “whys” behind their work

Truly awesome candidates should:
Have a quick wit and a thick skin
Be passionate and exhibit a positive attitude
Be able to prioritize her/his own workload
Welcome and grow from constructive critique of their work

Minimum Qualifications:
All candidates must submit “case study like” examples that illustrate their skills and experience—as well as business results directly related to their work.

Education: Bachelors degree in English, communications, marketing or a related field
Experience: 5 or more years of project management experience in a fast-paced marketing organization or advertising