Events Coordinator

Okaloosa County - Fort Walton Beach, FL4.3

30+ days agoFull-time
Plans and coordinates all arrangements necessary for events preparation, presentation and billing.
ESSENTIAL JOB FUNCTIONS: Conducts operational planning for the initiation and implementation of convention center events (i.e., formulates innovative event concepts, establishes contacts, schedules engagements).

Conducts operational management of events (i.e., planning and coordinating event activities) and ensuring the implementation of applicable safety and security measures.

Plans, directs, assigns and evaluates work performed by temporary personnel.

Conducts pre-event meetings with clients.

Confers with the Convention Center senior staff to procure adequate personnel and supplies.

Communicates with all ECCC departments to ensure dissemination of all event-related information.

Performs budget, record keeping, and administrative functions (i.e., budget analysis and development; database management and file maintenance; research, data compilation and report preparation).

Ensures continual flow of events.

Acts as liaison between clients and convention center management and all convention center vendors.

Assists the Convention Center senior staff with developing and implementing operational guidelines and policies for the convention center.

Collects economic impact information as it relates to area accommodations booked by convention center clients.

Requests and collects information regarding client and attendee satisfaction via event surveys.

Must be able to meet work schedule and attendance standards.

Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE: High school diploma or GED; supplemented by two (2) years of progressively responsible experience in the Events or Hospitality industry, to include operational and special events experience. Demonstrated creativity and resourcefulness in presentation, promotion, and sales is preferred; or an equivalent combination of training and experience that provides the required knowledge, skills and abilities. Must be computer literate. Experience with Microsoft Word and Excel is preferred. Requires the ability to properly administer funds and prepare accurate financial reports. Requires a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Physical Requirements: Must be physically able to operate a variety of machines and equipment including computer, office equipment, telephone, etc. Must be able to exert 10 to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Physical demands are essentially those of sedentary work. Requires full range of body motion, to include bending at the waist, using lower extremities and using back muscles.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of documentation, analysis information, display components and equipment utilized.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information; includes issuing and receiving assignments and/or directions. Requires the ability to tactfully and effectively interact with the public and with co-workers.

Language Ability: Requires ability to read a variety of technical data, policy and procedure manuals, codes, professional journals, etc. in moderately complex terminology. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation. Requires the ability to communicate with a broad array of individuals from various professional backgrounds. Must be able to communicate effectively in Standard English, and to articulate information to others.

Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Requires the application of principles of influence systems and synthesis functions.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively with co-workers, the public and supervisors.

Numerical Aptitude: Must be able to add, subtract, multiply and divide; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion; perform statistical calculations.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes accurately in operating modern office equipment and machinery.

Manual Dexterity: Must have moderate levels of eye/hand/foot coordination.

Color Discrimination: Require the ability to differentiate between colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads or public contact. Avoids violent behavior and any other type of behavior that could threaten the safety of other employees or the public.

Physical Communication: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through telephone and radio.