Full Job Description
Important Recruitment Information for this vacancy:
Job Posting closes: 4/20/2020
Required documents uploaded by: 4/20/2020
Kansas Department of Health and Environment:
Our agency head is Secretary Lee Norman, who was appointed by Gov. Kelly in Jan 2019. We are made up for three divisions: Public Health, Environment, and Health care finance (which includes KanCare). We are the only agency in the nation to have these three entities under one roof. This allows us to take a holistic approach to the health and well-being of all Kansans.
About the Position:
Who can apply: Anyone (External)
Classified/Unclassified Service: Unclassified
Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
Eligible to Receive Benefits: Yes
Veterans’ Preference Eligible: Yes
Hourly Pay Range: $17.39 - $19.16
Note: Salary can vary depending upon education, experience, or qualifications.
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Infant at work program
Visit the Employee Benefits page for more information
Position Summary & Responsibilities:
The position (K0229780)
The Preparedness Program of the Kansas Department of Health & Environment seeks a detail-oriented, excellent communicator to provide team support. Our group helps prepare Kansas health departments and the state, for health-related emergencies. The Operations Assistant will help track the activities related to training, exercises and response in order to help determine progress, identify gaps and help plan our yearly goals.
This position will also help organize webinars, training sessions and meetings. High skill level with Microsoft Excel, Outlook and PowerPoint is critical. The ability to handle multiple projects, support several team members and work in a high production environment is important.
Public health, emergency management or preparedness experience is helpful but not required.
Job Responsibilities may include but are not limited to the following:
Participates in the implementation of state or area training and exercise plans for the Preparedness Program.
Coordinate unique projects and special events which includes setting up conference rooms, securing resources and training materials.
Plan, coordinate and arrange meetings with multiple agencies, or individuals. Makes travel and lodging arrangements.
Researches, evaluates and tracks special projects involving independently collecting and compiling information from a variety of sources, analyzing the results and preparing final recommendations to a superior.
Track results of training courses from external and internal partners to assist in preparing reports.Tracking exercise results from AAR/IPs from external and internal partners to assist in preparing exercise reports.
High School, GED
Licensing & Certification
Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
Six months of experience in planning, implementing and monitoring activities relevant to the agency’s programs. Education may be substituted for experience as determined relevant by the agency.
Bachelor’s Degree in Public Health, Marketing, Education, Business Administration
Ability to meet deadlines
Ability to manage multiple priority projects
Strong public speaking ability
Excellent interpersonal communication skills
Proofreading, editing, attention to detail
Word, PowerPoint, Access
Public health or healthcare work experience
Experience delivering technical information to diverse audiences
Experience with webinar and online meeting platforms
A Microsoft Excel skill test is required
Recruiter Contact Information:
Name: Hope Stover
Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”
Required documents for this application to be complete:
Upload these on the Careers - My Job Applications page:
Tax Clearance Certificate
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application:
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”
Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.
Visit the Kansas Department of Revenue - Tax Clearance website to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference:
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.