Full Job Description
Job Number: 1342-CDPH-2021
Description
BID/JOB ANNOUNCEMENT
This position is open to the general public and to all current City employees covered under the terms of the City’s collective bargaining agreement with the American Federation of State, County, and Municipal Employees Union – AFSCME (BARGAINING UNITS 1,3,4, & 5).
Attention AFSCME members in Bargaining Units 1,3,4, & 5: When submitting your bid application for this position, please select 01-AFSCME from the Bargaining Unit drop-down menu as it is the only option for AFSCME members.
IF YOU ARE A CURRENT CITY EMPLOYEE AND WANT TO EXERCISE YOUR CONTRACTUAL RIGHTS TO BID, YOU MUST APPLY ON THE BID ONLY SITE AT:
www.cityofchicago.org/CAREERS
(Once the website opens, scroll down and click on the button titled “Bid Opportunities.”)
IN ADDITION, YOU MUST CHECK THE BOX ON THE CAREERS APPLICATION TITLED “ALREADY EMPLOYED BY THIS COMPANY”, CORRECTLY ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT. YOU MUST USE THE EMPLOYEE NUMBER FOUND ON THE UPPER LEFT-HAND CORNER OF YOUR PAYCHECK STUB LABELED “PAYEE/EMPLOYEE NUMBER.”
(NO OTHER FORMAT OR SYSTEM CAN BE USED TO OBTAIN YOUR EMPLOYEE NUMBER).
FAILURE TO CHECK THE “ALREADY EMPLOYED BY THIS COMPANY” BOX, ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT WILL RESULT IN A REJECTED BID APPLICATION.
DEPARTMENT OF PUBLIC HEALTH
Number of Positions: 1
Mission: To promote and improve health by engaging residents, communities and partners in establishing and implementing policies and services that prioritize residents and communities with the greatest need.
WORKING ON THE CHICAGO DEPARTMENT OF PUBLIC HEALTH COVID-19 RESPONSE TEAM
The Chicago Department of Public Health (CDPH) envisions a city of thriving communities where all residents are able to live healthy lives. The disproportionate impact of the COVID-19 pandemic on Chicago neighborhoods has highlighted the need for the CDPH to address it using a health-equity based approach. As a part of the CDPH COVID Response Bureau, you will engage health agencies, communities, and partners in policies and health services that prioritize residents and communities with the greatest need.
ROLE SUMMARY
As an important member of the CDPH COVID-19 Response Bureau, the Senior Personnel Assistant role facilitates the administrative activities required to support the Bureau workforce employment and payroll processes.
Qualifications
ESSENTIAL DUTIES & RESPONSIBILITIES
Human Resources Assistant. Main responsibilities are performing all aspects of processing bi-monthly payroll and processing forms for leaves of absence (FMLA, Military, VESSA, Personal Business) and time off. Responds to employees’ questions about pay. Also answers inquiries regarding employment opportunities and assists candidates in the application process. Processes overtime for employees detailed to the COVID Response Bureau and prepares overtime reports.
Reviews and verifies pay registers, picks up check stubs, sorts various payroll documents.
Computes retro checks, checks related to labor determinations (labor/personnel board / union agreements or court/arbitration decisions), vacation payouts, uniform/mileage reimbursements.
Performs all aspects of the CATA/KRONOS Timekeeping functions and training, ensuring that field and back-up editors use correct pay codes and entering restricted pay codes (e.g., FMLA)
Generates time records and statements of earnings as needed.
Communicates training and benefits information to employees.
Assists with the hiring process, including preparing and processing requests to hire, processing bid/referral lists, processing union notifications, preparing candidate notifications, facilitating indebtedness/background checks, completing personnel actions.
Communicates training and benefits information to employees.
Receives and verifies documents and information related to personnel actions (e.g., resignations, retirements, suspensions, retirements, reinstatements)Coordinates with Benefits Office to ensure benefits are properly applied and charged and that employees have continuation of coverage.
Create, update and file personnel files.
Provides employment verifications.
Conducts exit interviews.
Workforce Reporting. Compiles workforce data for EEOC, labor relations, OSHA, turnover, and other reporting as needed. Gathers cost data for preparation of the Bureau yearly personnel budget.
POSITION REQUIREMENTS
Education and Experience
Two years of work experience in human resources/personnel work AND/OR an Associate's Degree or higher from an accredited college or university in Human Resources, Business Administration or a directly related field
OTHER KNOWLEDGE, SKILLS, ATTRIBUTES, AND ABILITIES
Knowledge of HR/personnel rules and regulations
Familiarity with the City's benefit programs is preferred but not required
Strong verbal and written communication skills
Excellent customer service skills
Strong computer and clerical skills
Ability to maintain confidentiality
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Location: DePaul Center, 333 S. State Street
Days: Monday - Friday
Hours: 8:30am to 4:30pm
All employees of the City of Chicago must demonstrate commitment to and compliance with applicable state and federal laws, and City ordinances and rules; the City's Ethics standards; and other City policies and procedures. Equivalent foreign degrees, accreditations, and credentials in evaluating qualifications will be considered. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification: Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired. NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
Selection Requirement: This position requires candidates to complete an interview.. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview and written exercise will be selected for hire.
This position is funded by a federal grant. These funds may be extended, but CDPH cannot guarantee this position will be funded past December 2022.
Application Instructions: Interested applicants should apply at the City of Chicago’s application website: www.cityofchicago.org/CAREERS.
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. To receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationery stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationery verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.
Residency Requirement: All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
Please note, all positions with the City of Chicago close promptly at 11:59 pm C.S.T. Applications for this position will be accepted until 11:59 pm CST on March 5, 2021. No exceptions will be made.
City of Chicago
Department of Human Resources
Lori Lightfoot, Mayor
Job Posting: Feb 9, 2021, 9:09:08 AM | Closing Date (Period for Applying) - External: Mar 5, 2021, 11:59:00 PM
BU: 01 | Salary: $52,896.00 Pay Basis:Yearly
