Full Job Description
In an effort to reduce the impact of the Coronavirus pandemic, Georgia’s Own Credit Union is closely monitoring the spread while taking measures to prevent any potential outbreaks of COVID-19, by enforcing temporary telework for positions that will permit. We are following social distancing guidelines for our branches as well as Main Office where necessary interaction is required. Georgia’s Own will continue to follow Georgia Department of Public Health (DPH) along with the CDC, and state partners to incorporate the most up to date guidance in our planning and preparation efforts to maintain the safest work environment for employees & members.
This position may require you to work remotely. Our plan to accommodate shifting roles is fluid, and the ability to work remotely is a requirement for all non-member facing retail roles.
The Vendor Management Specialist will ensure the maintenance and monitoring of the organization’s vendor management program. The Specialist is the primary contact to the organization for vendor agreement and documentation inquiries.
The Vendor Management Specialist role must have or develop a working knowledge of vendor management best practices (and regulatory requirements, as applicable) in accordance with the National Credit Union Administration (NCUA), Office of the Comptroller of the Currency (OCC), Federal Financial Institution Examination Council (FFIEC), and Georgia Department of Banking and Finance.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate third party vendor agreement and supporting documentation review.
Help maintain a best-practice Vendor Management program to protect CU information assets and ensure appropriate due diligence assessment and monitoring measures are in place.
Identify value and operational benefit opportunities in proposed and renewing third party relationships to support business unit and Credit Union strategy, in partnership with the Credit Union’s Legal team.
Maintain a repository of third-party agreements and associated documentation.
Partner with the organization’s Information Security Officer to maintain an inventory of contracted third parties with access to CU information assets.
Maintain program and vendor corresponding data within the Credit Union’s vendor management software database.
Ensure timely notification to Credit Union business units of associated contract terms and deadlines.
Coordinate and track periodic third-party vendor reviews are conducted by associated business units in accordance with Credit Union policy and regulatory guidance.
Provide ongoing support to Credit Union business units with regard to engaging, maintaining and/or exiting third party vendor relationships.
Deliver vendor management process and workflow training to staff, as designated by C-level management team.
Based on the Credit Union’s business needs and priority initiatives, the Specialist is encouraged to use discretion to bypass and/or defer some defined procedural steps to expedite review of proposed contracts or agreements.
Analyze current procedures, develop and implement efficiencies to allow for greater workflow and increase ease of use for business units and SMEs, while continuing or increasing effectiveness of organizational safeguards.
Ensure compliance with all Federal and State regulatory requirements and internal organization policies.
Perform other duties as may be assigned.
OTHER JOB QUALIFICATIONS:
Financial services industry experience;
Excellent program/project management skills;
Capable of developing strong and cooperative inter-departmental partnerships for joint actions;
Strong communication skills with the ability to facilitate meetings; and
High integrity and compatibility with the Credit Union core values.
EDUCATIONAL AND WORK EXPERIENCE REQUIREMENTS:
Minimum 1-2 years of experience preferred in vendor management
Bachelor’s Degree in Business, Information Systems, or a related field
Excellent verbal/written communication, administrative, and computing skills (Microsoft Office)
To perform this job successfully, the employee must be able to perform each essential job duty satisfactorily. All employees must be able to communicate face to face or through technology with or without reasonable accommodation. Employee will be in an office environment (well-lighted, heated and air-conditioned) typically stationed at a desk or table. Employee will be asked to sit and stand for various increments of time, and to lift/push up 10 lbs. Clerical office duties on various forms of technology are required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
All positions that have lending responsibilities must comply with all requirements under the SAFE ACT, as well as the union’s policies and procedures related to the SAFE ACT. This includes an obligation on the employee’s part to ensure that NMLA registration pertaining to the SAFE ACT is kept current. The employee must notify the credit union within 30 days of any changes that need to be reflected on the NMLS Registry.
Georgia’s Own Credit Union is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with obligations under federal law, every company that is a federal contractor or subcontractor is committed to taking affirmative action to employ and advance women, minorities, disabled veterans, special disabled veterans, veterans of the Vietnam era, and other eligible veterans.