Administrative Assistant

George Mason University - Fairfax, VA4.3

Full-timeEstimated: $29,000 - $41,000 a year
The George Mason University Counseling and Psychological Services (CAPS)—the primary mental health and academic coaching service provider for Mason students—is seeking an organized and detail-oriented Administrative Assistant to provide administrative and operational support. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

This position is designed to provide administrative and technological support to the Counseling and Psychological Services department. Duties include, but are not limited to the following:

Work in coordination with CAPS Office Manager and Leadership Team to provide administrative support to the unit;
Assist with computer and technology set-up, maintenance, and trouble-shooting;
Update department Web sites;
Maintain and purchase supplies;
Process hiring paperwork for undergraduate, graduate, and wage employees;
Create and utilize databases to monitor budget expenditures, computer equipment; resource use, and program participation;
Maintain self-help media resources/other materials, and study lounge for Learning Services Department;
Complete monthly Learning Services and other small program budget reconciliations;
Prepare and process travel documentation and reimbursements;
Assist with managing calendars, scheduling events, and space requests;
Coordinate work orders, equipment requests, and technology help requests;
Assist with reception desk coverage; and
Other duties as assigned

Required Qualifications:
Previous relevant administrative experience;
Strong oral and written communication skills;
Demonstrated knowledge of Microsoft Office suite programs;
Willingness to take initiative and ownership of work;
Ability to interact well with students presenting with mental health and/or academic concerns

Preferred Qualifications:
Experience working in a higher education setting or with the commonwealth of Virginia;
Knowledge of Banner and/or eVA
Previous website management experience
Knowledge of, or willingness to learn, other computer- and technology-based tasks;
Ability to work as a team player to provide excellent customer service; and
A bachelor’s degree

Because this position handles confidential student information, non-George Mason University students are highly preferred.

Special Instructions to Applicants
For full-consideration, applicants must apply for position number 01140z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: September 26, 2018