Full Job Description
Job Number: 349578
ADMINISTRATIVE SERVICES OFFICER I $58, 020.00
IF YOU ARE A CURRENT CITY EMPLOYEE AND WANT TO EXERCISE YOUR CONTRACTUAL RIGHTS TO BID, YOU MUST APPLY ON THE BID ONLY SITE AT: www.cityofchicago.org/CAREERS
(Once the website opens, scroll down and click on the button titled "Bid Opportunities.")
IN ADDITION, YOU MUST CHECK THE BOX ON THE CAREERS APPLICATION TITLED "ALREADY EMPLOYED BY THIS COMPANY", CORRECTLY ENTER YOUR EMPLOYEE NUMBER, AND SELECT THE CORRECT BARGAINING UNIT. YOU MUST USE THE EMPLOYEE NUMBER FOUND ON THE UPPER LEFT-HAND CORNER OF YOUR PAY CHECK STUB LABELED "PAYEE/EMPLOYEE NUMBER."
(NO OTHER FORMAT OR SYSTEM CAN BE USED TO GET YOUR EMPLOYEE NUMBER).
FAILURE TO CHECK THE "ALREADY EMPLOYED BY THIS COMPANY" BOX, ENTER YOUR EMPLOYEE NUMBER, AND SELECT THE CORRECT BARGAINING UNIT WILL RESULT IN A REJECTED BID APPLICATION.
These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with American Federation of State, County and Municipal Employees (AFSCME) - (BARGAINING UNIT #1, 3, 4, 5).
CHICAGO DEPARTMENT OF AVIATION
NUMBER OF POSITION(S): 1
Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions, leaves of absences (e.g., FMLA-Regular and Intermittent, Medical-Personal Disability, Duty Disability, Military, VESSA, Union), resignations, retirements, return to work (RTW), Reasonable Accommodation (RA), Return To Work Reinstatements (RTW) from LOA’s, disciplinary suspensions, discharges, dues changes, etc.
Will be responsible for highly sensitive medical information.
Maintains the federally mandated OSHA logs regarding the reporting of workers’ compensation claims for the whole department.
Reports and manages all workers’ compensation claims to 3rd party administrator and enters on the job injury claims into the iCE system and generates wage statements for each claim.
Participates in Quarterly Claims Review Meetings with Management Team and Claims Administrator regarding work related claims.
Tracks work related injuries for OSHA logs (ORD & MDW) through Intelex.
Works with managers to assist as a backup when HR Personnel Liaisons are on vacation or on leave of absence.
Assists with hiring assignments as needed and especially for mass hiring (i.e., Seasonal Pool Motor Truck Drivers, Aviation Security, General Laborer-Aviation, as examples)
Acts as a Personnel Officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees.
Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes.
Provides Benefits orientation and coordinates training and staff development activities.
Interprets and explains personnel policies and procedures to managers and supervisors.
Informs Payroll regarding appropriate Payroll Data Entry (coding) for all Leaves of Absence (LOAs) processed.
Completes verifications of employment for employees.
Interprets and explain CBA to employees and supervisory/managerial personnel as needed or requested.
Good organizational skills to organize projects.
Must multi-task multiple projects with strong results orientation and work within tight deadlines.
Performs other related duties as required.
LOCATION: Chicago Department of Aviation
10510 W. Zemke Road
BUREAU: HUMAN RESOURCES
DAYS & HOURS: MONDAY-FRIDAY 9:00 A.M. - 5:00 P.M.
THIS POSITION IS IN THE CAREER SERVICE
MINIMUM QUALIFICATIONS: Graduation from an accredited college or university with a bachelor’s degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional Human Resources experience, or an equivalent combination of education, training, and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
NOTE: The candidate selected for hire must pass an airport background check and a Security Threat Assessment (STA).
NOTE: A copy of your official transcripts, licenses, valid U.S. Driver's License, or training certificates will be required at time of processing, if applicable.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
SELECTION REQUIREMENTS: This position requires applicants to complete an interview. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected by SENIORITY order and according to the CBA rules. The interviewed NON-Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.
Preference will be given to candidates possessing the following:
Previous experience in the administration of Leave of Absence (LOA) programs.
Previous experience in the administration of Workman’s Compensation programs.
Previous experience in using ORACLE based (or similar) software.
Proficiency level in Microsoft Suite software.
Education & Employment Verification – Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationery stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationery verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted.
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 or firstname.lastname@example.org. Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
City of Chicago Department of Human Resources
Lori E. Lightfoot, Mayor Christopher K. Owen, Commissioner
Please note, all positions with the City of Chicago close promptly at 11:59pm C.D.T. Applications for this position will be accepted until 11:59p.m. C.D.T. on June 25, 2021. No exceptions will be made.
Job Posting: Jun 11, 2021, 12:00:00 AM | Closing Date (Period for Applying) - External: Jun 25, 2021, 11:59:00 PM
BU: 20 | Salary: $58, 020.00 Pay Basis:Yearly