Legal Assistant

University of Hawaii - Honolulu, HI4.2

Full-time | Temporary

Title: Legal Affairs (Legal Assistant)
Position Number: 80156
Hiring Unit: VP for Legal Affairs & University General Counsel
Location: Manoa Campus
Date Posted: February 15, 2019
Closing Date: Continuous, First review date of March 4, 2019
Band: B
Salary : salary schedules and placement information
Additional Salary Information: PBB; Minimum $4,481/month
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Funding: General

Other Conditions: Position is expected to be excluded from collective bargaining.

Duties and Responsibilities

Reviews, evaluates, prepares, revises, and/or finalizes property transactional documents.
Assists in reviewing real property transactional documents for compliance with University policies and procedures and conditions contained in any applicable governmental approvals, conformance to applicable statutes, ordinances, rules, and regulations, and consistency with University and other applicable plans.
Assists in preparing applications and petitions for land use permits and entitlements with state and county agencies.
Assists with reviews of property surveys.
Updates attorneys on changes in client plans and/or approaches, provides suggestions and input, and prepares supplemental documentation to assist in the review and preparation of property transactional documents.
Assists in developing, finalizing, posting, and distributing templates, monitors developments in the preparation of property transactional documents, coordinates the gathering of information, including client input, and updates templates, as necessary.
Creates and maintains master charts showing status of property transactions, administrative processes, and other matters and periodically updates attorneys regarding status.
Assists attorneys with various due diligence items, including review of title reports, flood hazard searches, certificates of occupancy and zoning compliance information.
Prepares, reviews/revises, evaluates and finalizes contracts, agreements, and supporting documents.
Assists in reviewing contracts and agreements for compliance with University policies and procedures, conformance to applicable statutes, ordinances, rules, and regulations, and consistency with University and other applicable plans.
Assists attorneys with handling administrative proceedings.
Assists with preparing, revising, and finalizing motions, memorandums, replies, briefs, summaries, chronologies, and other documents that may be needed in connection with such administrative law proceedings.
Conducts basic research and/or analysis of issues relating to the property transactional documents and contracts/agreements.
Assists with researching issues as directed by the attorneys and prepares memorandums reporting and summarizing results of the research.
Other duties as assigned

Minimum Qualifications
Possession of a vocational degree in paralegal or related studies and 4 years of progressively responsible professional experience with responsibilities for areas such as property transaction documents, contracts, agreements, and administrative proceedings; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the negotiation and preparation of property transactional documents, contracts and agreements; including drafting preliminary documents as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with property transactions, contracts, and agreements.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals and provide information with ordinary courtesy and tact while safeguarding confidentiality.
Demonstrated ability to operate a personal computer, apply word processing software and manage databases.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Knowledge of real estate transactions and administrative processes related to land use.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Knowledge of Word, Excel, Outlook, Adobe Acrobat, copier, scanner.
Ability to read and understand statutes, ordinances, rules, and regulations, and legal processes and procedures.
Ability to exercise good discretion and judgment in carrying out tasks.

Desirable Qualifications
Knowledge of and experience with University policies and procedures, including obtaining internal University approvals as appropriate for property related transactions, contracts, and agreements.
Knowledge of and experience with governmental approval processes, including coordinating and working with state and county government entities.
Ability and experience in project management, particularly with respect to overseeing, coordinating, and concluding property related transactions, contracts, and agreements and experience with Microsoft Project and Westlaw.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume; (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; (3) the names and contact information (telephone number and email addresses) of at least three professional references; and (4) copies of educational transcripts with confidential information (ie. social security number, birth date, etc) redacted. If requested transcripts are unobtainable by closing date, please indicate so in your cover letter. Copies must be sent via email to no later than 7 days after closing date. Official transcripts will be required if selected to fill the position. Incomplete applications will not be considered.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Brenda Shin; 808-956-8601;

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

The University of Hawai'i does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities.