The Talent Research Assistant will join internal “kick-off” and debrief calls with hiring managers and the Executive Recruiting team, organizes the interview logistics process, assists in daily recruiting project management, develops the internal Executive Recruiting intranet page, and monitors new job requests as they are submitted. The Research Assistant uses creative sourcing techniques to identify a diversity of top talent for senior level jobs, difficult to fill and/or growth positions within the organization. S/he practices more than simple name generation, but rather develops and assesses potential applicants for adequate experience and qualifications, including analysis of nontraditional career paths and types of prior experience that meet our required qualifications (finding the needle in the haystack). S/he employs sourcing and data mining methods, including Boolean searches, a variety of search engines, internal sourcing, and external job board searches. S/he also builds relationships with professional associations and universities, as well as uses social networking sites such as LinkedIn that allow individuals to post online professional resumes and profiles.
Duties include but are not limited to: writing, posting and advertising jobs; tracking costs; researching and sourcing prospective applicants and qualifying individuals for a wide range of executive-level positions; updating applicant records in PeopleSoft; corresponding with job applicants; providing logistical support for interviews and meetings; preparing correspondence and presentations; editing and formatting documents; preparing materials for conferences and update meetings with the hiring teams; developing content for, and improving and maintaining the internal Executive Recruiting Intranet page; answering general job inquiries; and ensuring confidentiality with all HR-related matters. The Talent Research Assistant reports to the Talent Knowledge Manager.
RESPONSIBILITIES AND SCOPE
Partner with the Executive Recruiting team to understand hiring needs, priorities and timing.
Schedule and coordinate interviews, greet candidates and facilitate meetings/interviews in the conference rooms for interviews held at the Worldwide Office. Establish interviewer and candidate availability, schedule meetings via Outlook, provide logistical support for meetings on-site and coordinate travel arrangements when necessary.
Provide administrative support for Recruiting team meetings, including scheduling, preparing and copying materials, ordering food and supplies. Assist with Outlook meetings and scheduling for the Executive Recruiting team members.
Develop content for, improve, and maintain, internal Executive Recruiting Intranet page.
Responsible for monitoring internal Executive Recruiting mailbox for new field requests for assistance.
Join LinkedIn and other professional groups, and place job advertisements as assigned.
Partner with the Global Diversity, Equity and Inclusion (GDEI) team to understand our diversity recruitment processes and practices.
Track prospects via tracking tools designed by the Executive Recruiting team and produce weekly reports for the Executive Recruiting team and hiring managers that track research results and the status of each recruitment.
Maintain relevant inhouse recruiting metrics, including client satisfaction surveys for each recruitment. Produce reports on hiring demographics such as minority, veteran, disabled and gender percentages per hire, time and cost to fill.
Populate applicant lists in PeopleSoft. Ensure that PeopleSoft fields are populated to capture cost and activity data, contact notes, and reference information. Add screening notes and reject applicants in PeopleSoft when final candidate is selected and accepts the position.
As assigned, directly source diverse talent through personal networks, LinkedIn, web searches, social media, job boards, associations, university career sites and other sources for select positions.
As assigned, screen online resumes in PeopleSoft, reject those who do not meet qualifications, and discuss those whom the Executive Recruiting team should personally phone screen.
Attend online events to learn new sourcing tools and techniques, especially those related to finding diversity of talent.
May occasionally assist with training presentations via WebEx/Skype/Zoom or at Operations Conferences.
Conduct research, deliver results and effectively manage multiple projects with competing priorities.
Maintain social media pages (LinkedIn, Facebook and Twitter) to engage active/passive diverse talent pipeline.
Respond to job posting inquiries, and provide general administrative support as needed.
Associate’s degree, HR professional certification or 4 years related experience, or equivalent combination.
Proficiency with Microsoft Office suite. Ability to construct and produce reports.
Proven success in building a wide diversity of relationships and partnerships, ideally with recruiters, candidates and hiring managers.
Experience in handling confidential and sensitive data.
Proven written and verbal communication skills, as well as the ability to train others.
Team oriented, able to take direction and learn quickly.
Ability to handle multiple projects simultaneously.
Keen attention to detail, organized and able to maintain a courteous and professional approach and attitude in working with internal clients and the public.
Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports, data input, manipulation, and analysis.
Excellent customer services skills and experience in responding to employee and applicant inquiries.
Bachelor’s degree preferred.
Two years of experience supporting full-cycle corporate sourcing/recruiting experience with a large nonprofit.
Experience in writing job advertisements and posting jobs online.
Experience conducting research and in making strategic sourcing and recruiting recommendations.
Social media channel sourcing experience and online presence (LinkedIn, Facebook, Twitter) and advanced Internet research skills.
Knowledge of recruiting and sourcing techniques, including diversity sourcing (i.e. Advanced Google Search, Boolean Search Strings, and others).
Experience with sourcing a diversity of job prospects and reviewing job boards for matches.
LinkedIn Recruiter and/or AIRS certifications preferred.
Working knowledge of PeopleSoft applicant tracking system, including reporting and analytics, with a focus on data integrity.
Experience in SharePoint web design preferred.
Broad understanding of fundamental HR concepts, processes, and services.
Multi-language skills and multi-cultural or cross-cultural experience.
Salary range: $45,000 - $55,000
HOW TO APPLY
To apply to position number 47205, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on January 20, 2019.
Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact firstname.lastname@example.org.
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.